Description:
Mail & Document Intake and Client Support
-
Receive, log, scan, and distribute incoming mail, notices, and client documents.
-
Maintain organized physical and electronic filing systems.
-
Provide basic assistance to visitors and direct them to the appropriate team members.
Office & Facilities Support
-
Assist with daily office upkeep, including maintaining shared spaces and basic organization.
-
Help order and restock office supplies and track inventory levels.
-
Support basic maintenance of office equipment (copiers, printers, scanners) and report issues to IT or appropriate contacts.
-
Assist in coordinating deliveries and vendor services as directed.
-
Help maintain a clean, organized, and functional office environment.
Phone Calls & Appointment Scheduling
-
Answer incoming calls, direct calls, and take messages as needed.
-
Assist with scheduling and confirming appointments for attorneys and staff.
HR Assistance
-
Assist with onboarding logistics for new hires in coordination with HR and IT (e.g., workspace setup, materials).
-
Help organize and support employee engagement activities such as team lunches or office events.
-
Provide administrative support to HR-related processes as needed.
Project Work
-
Assist with digitization and secure disposal of physical files.
-
Provide general support on office or operational projects as assigned.
Requirements:
- Working hours are Monday-Friday, 9 am-3 pm.
-
Bachelor’s degree required.
-
1-3 years of administrative experience, preferably in a legal or professional services environment.
- Strong attention to detail and commitment to quality assurance.
- Excellent management, prioritization and organizational skills.
- Demonstrate leadership, teamwork and collaboration in a professional setting and with respect for all levels of employees.
- Proficiency with MS Office Suite products.
- Must be available to work on-site; remote work is not available for this position.
