This role serves as a central coordinator and strategic liaison among internal departments, executive leadership, campus committees, external partners, and affected stakeholders to ensure upcoming projects are planned, communicated, and implemented with a clear understanding of operational impacts, stakeholder needs, institutional priorities, and resource requirements.
Statement of Duties and Responsibilities:
Lead and manage planning initiatives for the Division of the Vice President for Business Affairs, with emphasis on real estate, parking, facilities management, space planning, infrastructure, and other operational priorities.
Develop comprehensive project plans, strategic roadmaps, implementation timelines, decision frameworks, and communication materials to support executive-level planning and decision-making.
Coordinate cross-functional committees, working groups, and stakeholder engagement processes to assess project impacts, identify risks, resolve issues, and align priorities.
Assess the operational, financial, physical, and stakeholder impacts of proposed projects and recommend strategies to mitigate disruption and improve project outcomes.
Monitor progress on assigned initiatives, track milestones, maintain project documentation, and prepare status updates, briefings, presentations, and reports for senior leadership.
Support long-range planning related to campus growth, land use, leased and owned real estate, parking demand, facility needs, business operations, and resource allocation.
Facilitate effective communication with affected stakeholders, including faculty, staff, students, vendors, community partners, and institutional committees.
Identify interdependencies across projects and departments and ensure alignment with institutional strategic goals, business continuity needs, regulatory requirements, and campus standards.
Manage project-related meetings, agendas, minutes, action items, follow-up communications, and accountability processes.
Develop and recommend policies, procedures, workflows, and process improvements that enhance project coordination and strategic planning effectiveness.
Provide leadership, supervision, direction, and performance management for assigned staff, consultants, or project teams, as applicable.
Represent the division in meetings, committees, and planning forums and provide professional recommendations based on data, institutional priorities, and best practices.
Perform other related duties as assigned in support of the mission and priorities of the Division of the Vice President for Business Affairs.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.
