WHO WE ARE LOOKING FOR:
We are seeking a reliable, organized, and data-minded professional with a positive, proactive personality to join our procurement team as a Purchasing Specialist. This part-time position offers a stable, long-term opportunity within a supportive, growing company—perfectly structured for early-career professionals, students, or experienced individuals balancing personal and family schedules.
Working closely with our Purchasing Manager, you will take ownership of vital supply chain coordination while receiving direct mentorship in advanced, modern procurement workflows. In this role, you won't just input data, you will gain real-world experience in advanced Excel techniques, Power BI reporting, and demand forecasting, helping to generate insights shared directly across our global supply network.
- Schedule: Part-Time (20 hours per week); highly manageable days and hours to be finalized with the hiring manager.
REQUIRED QUALIFICATIONS:
- Technical Familiarity: Core comfort with basic Microsoft Office applications (Outlook, Word) is required, along with an entry-level understanding of Excel (sorting data, basic formatting).
- Professional Background: Prior experience in an administrative, clerical, customer service, or data-driven office environment is highly welcome.
- Attention to Detail: Exceptional organizational habits, strong written communication skills, and a high level of accuracy when managing records or tracking numbers.
- The Bonus (Not Required): Any past exposure to database management, CRM platforms (like Salesforce), or manufacturing ERP/MRP systems (such as Deacom, NetSuite, or SAP) is a strong plus.
WHAT THE ROLE INVOLVES:
In this role, your sharp attention to detail and professional focus will directly ensure our daily supply chain and manufacturing operations run efficiently.
- Order Management & Expediting: Monitor open purchase orders, track milestones, and proactively communicate with global suppliers regarding unconfirmed or past-due shipments to protect our delivery timelines.
- Vendor Compliance & Documentation: Serve as a primary point of contact for external partners to systematically request and organize essential order confirmations, product documentation, and certificates of analysis (COAs).
- Interdepartmental Coordination: Partner internally with our Sales, Customer Service, and Production teams to ensure incoming material workflows are prioritized based on live customer needs.
- Process Digitization: Maintain accurate, clean digital databases by coordinating the day-to-day processing, scanning, and filing of procurement paperwork to support data accessibility across teams.
WHAT WE OFFER:
- A fun and challenging work environment with terrific co-workers.
- A Competitive Salary with the Opportunity for Bonuses
- Paid Holidays -Typically 13 to 15 days a year
- Paid Time Off
- Periodic corporate events and special occasion company provided meals.
Pay: $23.00 - $26.00 per hour
Benefits:
- 401(k) matching
- Flexible schedule
- Paid time off
Experience:
- Administrative: 2 years (Required)
Ability to Commute:
- Linden, NJ 07036 (Required)
Work Location: In person
