Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role involves supporting daily office operations, managing administrative tasks, and ensuring a smooth and efficient workplace environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to assist with a variety of clerical and customer service duties. If you thrive in a fast-paced setting and enjoy helping others stay organized, this is the perfect opportunity to contribute your skills and grow professionally.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office, Google Workspace, and bookkeeping software.
- Handle calendar management and scheduling for team meetings, appointments, and client engagements with strong organizational skills.
- Assist with office management tasks such as filing, proofreading documents, and maintaining office supplies inventory.
- Provide exceptional customer support by responding promptly to inquiries via phone or email, ensuring positive client communication.
- Support administrative functions including document preparation, word processing, and basic bookkeeping tasks.
- Coordinate with team members to ensure efficient workflow and timely completion of projects.
- Assist Operations team with transitioning children to and from classrooms from bus, drop off and pick up.
Qualifications
- The individual must enjoy being around children and willing to work as a team member to assist classrooms and management staff as the children are our first priority.
- Proven experience in an office environment or administrative role with strong clerical skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry software.
- Excellent computer literacy with the ability to adapt to various productivity software and technical tools.
- Strong organizational skills with the ability to multitask effectively in a busy setting.
- Exceptional communication skills—bilingual abilities are a plus but not required—and professionalism in phone communication and client interactions.
- Experience with QuickBooks or Medicaid/insurance systems is preferred but not required.
- Knowledge of multi-line phone systems, filing systems, and office management practices.
- Ability to handle sensitive information discreetly while maintaining high levels of accuracy in proofreading and data entry.
- Personal assistant experience or medical receptionist background is advantageous but not mandatory.
Join our team as an Office Assistant and become a key player in creating an organized, welcoming environment where efficiency meets excellence! Childcare is available with the full time position.
Passed Background checks and drug testing are required.
Equal Opportunity Employer
Pay: $14.00 - $16.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
