Accounting Assistant – Payroll & Invoicing Focus
We are seeking an Accounting Assistant to support our day-to-day financial operations, with a primary focus on payroll processing and client invoicing with some assistance with accounts receivable. This role helps maintain accurate financial records and ensures timely, efficient billing and payroll functions.
This opportunity offers the flexibility to work from our HQ in Needham, MA and/or our Londonderry, NH branch office.
Key Responsibilities
- Support payroll processing, including reviewing timesheets and assisting with payroll-related inquiries.
- Prepare, issue, and distribute client invoices; ensure accuracy and timely delivery.
- Assist with resolving invoicing discrepancies or client billing questions.
- Track daily payments, apply checks, and process client payments by phone.
- Contribute to maintaining the weekly aging report and perform light collection follow-ups when needed.
- Process client onboarding items such as account applications, onboarding packets, and lien waivers.
- Respond to client requests for documents, including insurance certificates and W-9 forms.
- Collaborate with internal teams to support smooth operations and improved client experience.
- Perform additional administrative or accounting tasks as assigned.
Qualifications
- Strong attention to detail with the ability to identify and correct errors.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team.
- Proficiency with MS Office and general web-based applications.
- Experience in accounting, payroll, finance support, or administrative roles preferred.
- Familiarity with accounting software (e.g., QuickBooks).
- Strong organizational and time-management skills.
Pay Range: $48,000 - $55,000 Commensurate with experience
Resource Options, Inc. (ROI) is a full-service staffing firm serving the design, construction, and environmental industries. We provide customized staffing solutions to clients servicing the built and natural environment. Our proven ability to deliver highly qualified candidates in a timely fashion has earned us a reputation as a true and lasting business partner with both clients and candidates.
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- Employee assistance program
- Life insurance
- Referral program
- …and more!
Job Type: Full-time
Work Location: In person
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Referral program
- Vision insurance
Work Location: In person
