Overview
We are seeking a detail-oriented and organized Accounts Payable Specialist to support daily accounting operations and vendor payment processes. This role is responsible for processing accounts payable transactions, coordinating vendor documentation and supplier releases, managing weekly payment runs, and assisting with month-end close activities. The ideal candidate is proactive, accurate, and capable of maintaining strong vendor relationships while ensuring compliance with company payment procedures.
Key Responsibilities
- Process purchase order (PO) invoices and accounts payable entries accurately and timely
- Enter and maintain overhead and non-PO accounts payable transactions
- Prepare and process weekly check runs and electronic vendor payments
- Obtain, track, and maintain supplier releases and required vendor documentation prior to payment processing
- Coordinate with suppliers and internal departments to resolve invoice discrepancies and release issues
- Ensure vendor compliance with company policies and payment requirements
- Assist with month-end close activities, including journal entries and account support
- Maintain organized accounting records and supporting documentation
- Communicate professionally with vendors regarding payment status, documentation requests, and account inquiries
- Support accounting and administrative projects as assigned
Qualifications
- Associate degree in Accounting, Finance, or related field preferred
- 2+ years of accounts payable or accounting support experience preferred
- Experience handling vendor releases, supplier documentation, or compliance processes preferred
- Knowledge of accounting principles and AP procedures
- Proficiency in Microsoft Excel and accounting/ERP systems
- Strong organizational skills and attention to detail
- Ability to prioritize workload and meet deadlines in a fast-paced environment
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
