Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This role is vital in ensuring smooth office operations, providing exceptional support to staff and clients, and maintaining an efficient work environment. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will handle a variety of administrative tasks that keep our office running seamlessly, from managing schedules to supporting customer service efforts. This paid position offers an exciting opportunity to develop your career in office management while contributing to a vibrant and professional workplace.
Responsibilities
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette
- Operate multi-line phone systems to handle incoming calls efficiently and courteously
- Maintain organized filing systems, including digital files using Microsoft Office applications
- Perform data entry in KIMCO ERP, and ensure accuracy in all clerical tasks
- Provide exceptional customer support through phone, email, and in-person interactions
- Handle general office management duties such as ordering supplies materials for inventory, maintaining office equipment, and overseeing mail distribution
- Support personal assistant duties as needed.
Skills
- Proven experience with office management, clerical work, or administrative support roles
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace tools
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Exceptional phone etiquette and customer service skills to foster positive interactions
- Attention to detail for proofreading documents and data entry accuracy
Join us as an Administrative Assistant and become a key contributor to our vibrant office environment! Your energy, organization, and dedication will help us deliver outstanding service while advancing your professional journey.
Pay: $18.00 - $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
