Overview
We are seeking a dynamic and highly organized Administrative Associate to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff, children and families. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity for someone passionate about, customer service, and administrative excellence to make a meaningful impact every day.
Responsibilities
- Supervise staff, children.
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
- Handle multi-line phone systems efficiently, taking messages and parent communication and staff.
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents.
- Perform data entry tasks with accuracy.
- Assist with calendar management, assist planing center activities and prepare and send flyers.
- Provide exceptional customer support by addressing inquiries, resolving issues, and ensuring a positive experience for clients and visitors.
- Conduct clerical duties such as proofreading documents, managing correspondence, and preparing reports.
- Oversee office supplies inventory, place orders as needed, and ensure the office remains well-stocked. As well as classroom materials.
- General supervision of the center, Indoor and outdoor.
- Proven experience in office management or administrative roles with strong organizational skills.
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Drive).
- Familiarity with QuickBooks for bookkeeping tasks is highly desirable.
- Excellent phone etiquette skills with experience managing multi-line phone systems.
- Bilingual abilities are a plus to effectively communicate with families and team members.
Skills
- Ability to prioritize tasks efficiently through excellent time management skills.
- Previous clerical or administrative experience in a professional setting is preferred.
- Knowledge of office equipment such as fax machines, scanners, and printers.
- Ability to handle multiple tasks
- Knowing how to handle difficult situations professionally (whether with staff, children or families
- Join us to be part of a vibrant team where your organizational talents will shine! This role offers a rewarding environment for proactive individuals eager to contribute their skills in a fast-paced setting while supporting the overall success of our organization.
Pay: $18.00 - $20.00 per hour
Benefits:
- 401(k)
- Employee assistance program
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
Education:
Experience:
- Childcare: 1 year (Required)
Language:
- english (Required)
- spanish (Required)
Shift availability:
- Day Shift (Required)
- Night Shift (Required)
Ability to Commute:
- Pawtucket, RI 02861 (Required)
Work Location: In person
