Position: Jr. Scheduling Coordinator
Location: On-site | Costa Mesa, CA
Compensation: $20/hour to start | $22/hour after 90 days of strong performance
Weekend Differential: Additional $3.00/hour for weekend shifts
About JWilliams Staffing
JWilliams Staffing is the Real Estate Industry’s leading recruitment and staffing agency, specializing in temporary and temp-to-hire placements. Our team is passionate about connecting talented professionals with top-tier opportunities in new homes or multi-family industries. We invite you to explore our website or connect with us on LinkedIn to learn more about our culture, values, and impact on the industry.
We’re currently looking for a Jr. Scheduling Coordinator to join our fast-paced corporate team in Irvine, CA. This is a fully on-site role, ideal for someone who thrives in high-pressure environments, enjoys meaningful interactions with both clients and candidates, and is ready to grow within the world of recruiting and client services.
Why You’ll Love This Role
This isn’t just scheduling, it’s sales, customer service, and operations all rolled into one. You’ll be at the heart of our daily business operations, working across multiple regions and service lines (new home sales and multi-family). Whether helping to proactively schedule talent or reacting quickly to last-minute client needs, you’ll be making a real impact every single day. For those with ambition, this is a stepping stone into recruiting, client development, or regional leadership.
What We Offer
- Clear growth path with internal promotions prioritized
- Additional compensation for weekend shifts
- Paid time off
- Medical, dental, vision, and life insurance
- Voluntary benefits, including pet insurance, identity theft protection, and legal services through LegalShield
- Fun team-building events and supportive leadership
- Dedicated parking at our Irvine corporate office
What You’ll Do
- Split your time evenly between inbound/outbound calls and computer-based scheduling via our CRM (Zenople).
- Accurately process staffing requests, match candidates to orders, and input data in real time.
- Communicate with temporary employees to pitch available assignments and set them up for success.
- Respond to urgent client needs (e.g., employee callouts) with confidence and professionalism.
- Collaborate with other departments and team members across our 15-person Scheduling department.
- Track order progress, coach temporary employees as needed, and provide timely status updates to clients and regional managers.
- Maintain accurate and up-to-date CRM records to support smooth operations.
- Manage a steady stream of inbound calls in a busy, high-demand office environment.
- Support the Scheduling Manager with special projects and general administrative support.
What We’re Looking For
- Background in fast-paced customer service, sales, dispatch, or administrative roles.
- Strong computer and typing skills; experience with CRM systems is a plus (especially Zenople).
- Excellent grammar, written communication, and client-facing phone etiquette.
- Natural ability to “sell” roles to candidates and upsell talent solutions to clients.
- Bilingual skills are highly helpful given our diverse talent base.
- Weekend availability is required (2–4 shifts/month).
- Must be organized, responsive, and able to juggle many competing priorities at once.
- Enthusiastic about client service, problem solving, and supporting team success.
- Interest in growing into recruiting, business development, or regional support.
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JWilliams Staffing, Inc. An Equal Opportunity Employer M/F/Disability/Veterans.
Qualified applicants with criminal histories will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to local Fair Chance Ordinances. JWilliams Staffing participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the US. JWilliams Staffing complies with all federal E-Verify rules and responsibilities, and provides required federal postings in an electronic format to all candidates and employees via the JWS online portal.
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