Job Title: Financial Coordinator
Location: Providence, RI 02912
Duration: 3 Months Contract
Pay Range: $(25.00-26.35)/hr on W2 all-inclusive without benefits
Schedule – Monday – Friday 8 AM - 4 PM, but starting 8/7, we will be operating from 8:30 AM - 5 PM
Job Description
Major Responsibility: Process day-to-day financial transactions 70%
- Supporting Actions: Process financial transactions in Workday. Initiate and monitor the transactions in Workday including supplier invoices, employee and vendor reimbursements, requisitions, and purchase orders.
- Collect paperwork, communicate with staff if additional information is needed.
- Compile Professional Service Agreements, supplier registration forms, Guest Speaker forms, etc. in collaboration with Business Office staff.
- Process wire transfers as needed. Ensure applicable University spending and documentation policies are followed.
- Work with Athletics & Recreation Business staff on business process changes and be up to date on necessary system/policy changes.
- Assign appropriate worktags to transactions to ensure accurate reporting. Review transactions monthly and reconcile accounts.
- Ensure proper documentation is in the system, communicate with staff if additional information is needed.
Major Responsibility: Keep current on the business processes and polices of the Controller’s Office and Workday 20 %
- Supporting Actions: Keep up to date with new functionality and changes with Workday updates. Attend Workday refreshers.
- Meet regularly with Athletics & Recreation business staff to review policy changes and Workday business processes.
Major Responsibility: Assist with reports 10%
- Supporting Actions: Assist with reconciling budget coding errors. Serve as expert Financial Coordinator responding to user questions.
- Prepare statistical transaction reports.
- Process financial transactions in Workday.
- Initiate and monitor the transactions in Workday including supplier invoices, employee and vendor reimbursements, requisitions, and purchase orders. Collect paperwork, communicate with staff if additional information is needed.
- Compile Professional Service Agreements, supplier registration forms, Guest Speaker forms, etc. in collaboration with Business Office staff. Process wire transfers as needed.
- Ensure applicable University spending and documentation policies are followed. Work with Athletics & Recreation Business staff on business process changes and be up to date on necessary system/policy changes.
- Assign appropriate work tags to transactions to ensure accurate reporting. Review transactions monthly and reconcile accounts.
- Ensure proper documentation is in the system, communicate with staff if additional information is needed.
- Keep up to date with new functionality and changes with Workday updates. Attend Workday refreshers.
- Meet regularly with Athletics & Recreation business staff to review policy changes and Workday business processes.
- Assist with reconciling budget coding errors. Serve as expert Financial Coordinator responding to user questions. Prepare statistical transaction reports.
- Highly proficient in financial reporting and spreadsheet applications with attention to detail
- Strong analytical, problem-solving and organizational skills
- Demonstrated proficiency with Excel, including pivot tables, formulas, spreadsheets, and databases
- Customer service experience with a strong service-minded philosophy
- Ability to problem-solve and troubleshoot issues when appropriate
- Excellent communication skills, both verbal and written
- Ability to manage multiple tasks and priorities in a fast-paced, multi-faceted work environment
Top Skills:
- Highly transactional, Workday, Excel
Experience Needed
- Workday experience, preferably familiarity with Client- 1-2 years, or equivalent combination of skills and experience - Workday, Excel, Google Suite
- Candidate Personality - detail-oriented, ability to maintain a fast-paced environment and shift as priorities change. Customer Service skills, Problem-solving.
Education requirement
- Bachelor’s degree, or equivalent combination of skills and experience.
Pay: $25.00 - $26.35 per hour
Work Location: In person
