Evening Receptionist / Administrative Assistant
Location: Annie's at Magnolia Manor Assisted Living
Position Type: Part-Time (Evenings & Rotating Weekends)
Reports To: Executive Director / Administrator
Position Summary
Annie's at Magnolia Manor is seeking a compassionate, professional, and dependable Evening Receptionist to become the welcoming face of our 53-bed Assisted Living Facility. This individual will play a vital role in creating a warm and inviting environment for residents, families, visitors, and staff while providing administrative support to ensure smooth evening operations.
We are looking for someone who has a genuine passion for serving seniors, is a quick learner, thrives in a fast-paced environment, and is willing to assist with schedule coverage when needed.
Schedule
- Evening shifts
- Rotating weekends
- Additional shifts as needed for staff coverage, vacations, or call-outs
Responsibilities
- Greet residents, visitors, vendors, and families with professionalism and compassion.
- Answer and direct incoming phone calls promptly.
- Monitor visitor sign-in/sign-out procedures.
- Provide exceptional customer service to residents and their families.
- Assist with administrative tasks including filing, scanning, copying, faxing, and data entry.
- Maintain accurate records and documentation.
- Receive, sort, and distribute incoming mail and deliveries.
- Assist department managers with clerical projects as assigned.
- Monitor lobby activity and maintain a clean, welcoming reception area.
- Assist with resident appointments, transportation logs, and communication as needed.
- Support the management team with daily administrative duties.
- Help coordinate office supplies and maintain organized workspaces.
- Provide additional office support during staffing shortages or vacations.
- Follow all HIPAA, confidentiality, and facility policies.
- Perform other duties as assigned.
Qualifications
- High school diploma or GED required.
- Previous receptionist, administrative, or customer service experience preferred.
- Experience working with elderly adults, assisted living, healthcare, or senior services is highly preferred.
- Excellent verbal and written communication skills.
- Professional appearance and positive attitude.
- Strong organizational and multitasking abilities.
- Ability to remain calm under pressure.
- Dependable with excellent attendance.
- Flexible schedule with availability for evenings, weekends, and occasional additional coverage.
Computer Skills
Applicants should be comfortable using:
- Microsoft Office (Word, Outlook, Excel)
- Email and internet applications
- Fax machine, copier, scanner, and other office equipment
- Electronic documentation systems (experience preferred but not required)
Preferred Qualities
We are looking for someone who is:
- Passionate about caring for older adults
- Friendly, welcoming, and compassionate
- A quick learner with a positive attitude
- Professional and dependable
- Detail-oriented and organized
- Comfortable working independently
- Able to multitask while maintaining excellent customer service
- A strong team player willing to help wherever needed
- Committed to maintaining resident dignity and confidentiality
Physical Requirements
- Ability to sit, stand, and walk throughout the shift.
- Occasionally lift up to 25 pounds.
- Ability to use office equipment for extended periods.
Why Join Annie's at Magnolia Manor?
At Annie's, we believe our team members are family. We are committed to providing exceptional care to our residents while creating a supportive, respectful, and rewarding workplace for our employees. If you have a heart for seniors and enjoy making a positive difference every day, we'd love to meet you.
Join our team and help us make every resident feel at home.
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Pay: $15.00 per hour
Work Location: In person
