Job Overview
We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This role is essential in creating a welcoming environment for visitors and clients while providing vital administrative support to ensure smooth daily operations. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will serve as the first point of contact, manage front desk duties, and support various office functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your administrative expertise in a vibrant workplace setting.
Responsibilities
- Greet visitors, clients, and vendors with a friendly and professional demeanor, ensuring a positive first impression
- Manage multi-line phone systems, directing calls efficiently and courteously using proper phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages, with accuracy and timeliness
- Maintain organized filing systems, both physical and electronic, ensuring easy retrieval of documents
- Perform data entry tasks using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
- Assist with scheduling appointments, meetings, and conference room bookings to optimize office workflow
- Support office management tasks including inventory management of supplies, maintaining cleanliness, and ensuring operational readiness
Qualifications
- Proven clerical experience or office management background demonstrating strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
- Excellent computer literacy with the ability to quickly adapt to new software or technical tools such as QuickBooks or other productivity software
- Strong customer service skills with the ability to communicate effectively via phone and in person
- Demonstrated experience in front desk responsibilities and phone communication etiquette
- Exceptional organizational skills with keen attention to detail for proofreading documents and managing multiple tasks efficiently
- Prior experience in administrative support or personal assistant roles is a plus but not requiredJoin us in creating an energetic environment where your organizational talents shine! We value proactive individuals who thrive on delivering exceptional customer support while keeping office operations running smoothly. This is more than just an administrative role — it’s an opportunity to grow your career in a supportive and lively workplace.
Pay: $18.00 - $23.00 per hour
Work Location: In person
