Job Overview
We are seeking a highly organized and proactive Personal Assistant to support a household of 2 highly busy C level executives and streamline daily operations. This dynamic role offers the opportunity to be an essential part of a fast-paced environment, providing comprehensive administrative and constant structure and speed support. The ideal candidate will possess exceptional organizational skills, excellent communication abilities, and a passion for delivering outstanding service. The ideal candidate has at least 5 years of relevant experience, can make decisions fast, understands and acts without the need to be directed or explained on every step. Is self guided and independent. Can hire staff or fire if no good work provided. Help offload most of busy work of the employer and help ease the daily routine of the busy family and kids.
The house is made of 2 adults, 2 kids 12 and 15, 2 weimeraner dogs and a maine coon cat.
Duties
- Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision when needed.
- Exceptionally good at Claude AI and all relevant AI platforms.
- Coordinate and plan events, meetings, and travel arrangements, ensuring all logistics are handled smoothly and efficiently.
- Be able to communicate with the internal team when needed. Know everyone and be able to coordinate communication when needed.
- Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing notes as needed, as well as able to do daily shipments, online orders, maintain good standing of accounts and more.
- Handle phone etiquette professionally across multi-line phone systems, screening calls and directing inquiries appropriately.
- Perform office management tasks such as filing, data entry, coordination with CPA, attorneys and maintaining organized records.
- Assist with project coordination by tracking deadlines, preparing reports, and supporting team initiatives.
- Manage household related tasks daily, being the executive assistant of this household.
Qualifications
- Proven experience as a Personal and executive Assistant or in an administrative support role with office and house management responsibilities.
- Strong proficiency in Claude AI and other relevant AI Platforms,
- Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with Microsoft Outlook Calendar.
- Slack, Jira, GHL
- DocuSign for document signing processes.
- Excellent organizational skills with the ability to multitask effectively in a fast-paced setting.
- Exceptional typing speed combined with proofreading and transcription abilities for accurate documentation.
- Outstanding customer service skills paired with professional phone etiquette across multi-line systems.
- Demonstrated ability to handle confidential information discreetly while maintaining high attention to detail.
- Savvy, sharp and quick
- Serious and open to growth
- Join us today to become an integral part of our household that values initiative, professionalism, and excellence in every task!
Job Type: Full-time
Pay: $30.00 - $70.00 per hour
Benefits:
- Professional development assistance
Work Location: In person
