Job Overview
We are seeking a dynamic and proactive Office Assistant to join our team! In this vital role, you will be the friendly face and efficient organizer behind the scenes, ensuring smooth daily operations within our office environment. Your energetic approach and organizational prowess will help foster a welcoming atmosphere while supporting administrative functions, client interactions, and office management tasks. This paid position offers an exciting opportunity to develop your skills in a fast-paced, professional setting while making a meaningful impact on our team’s productivity and success.
Duties
- Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and our specialized software, Jericho.
- Make A/R calls as needed.
- Handle clerical duties such as filing, proofreading documents, word processing, and organizing office supplies to ensure a tidy and efficient workspace
- Support office management activities by coordinating appointments, scheduling meetings, and managing calendars with excellent time management skills
- Provide exceptional customer service by assisting clients or visitors with inquiries via phone or in person, ensuring positive communication experiences
- Assist with basic bookkeeping tasks, including invoicing and expense tracking.
- Maintain office equipment and troubleshoot technical issues related to computer literacy or productivity software to minimize downtime
Requirements
- Proven experience in an office environment with strong clerical and administrative skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing, proofreading, and word processing abilities
- Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
- Strong communication skills, including phone etiquette and client communication expertise; bilingual ability is a plus
- Processing retail customers as needed.
- Technical proficiency in computer literacy, data entry accuracy, and troubleshooting basic office equipment issues
- Previous experience working at the front desk or providing customer support enhances your candidacy
- Personal assistant experience or office management background is advantageous but not required
Join us as an Office Assistant and bring your enthusiasm, technical skills, and organizational talent to a role that’s essential for our success! We’re committed to fostering a positive work environment where your contributions are valued and your professional growth is supported.
Pay: $24.31 - $29.28 per hour
Benefits:
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person
