JOB The Accounting Clerk II is responsible for accounts payable functions for departments under the Board of County Commissioners. The incumbent processes payments to the Clerk of Circuit Court Finance Department for vouchers and to the Purchasing Department for purchase orders and Visa charges. Departments include Utilities, Water & Sewer, and Solid Waste. EXAMPLE OF DUTIES The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
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Coordinates with Department staff and Purchasing/Financial Services Department for issuing of purchase orders, vouchers, and invoices for payment approval.
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Prepares purchase order requisitions for procuring services and supplies for the Division.
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Verifies invoices for accuracy regarding quantities, unit prices, extensions, and total amount.
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Processes payment of invoices for Engineering and Construction payment.
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Contacts vendors and county staff to resolve any discrepancies.
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Arranges all registrations and hotel accommodations for employees to attend classes, seminars, conferences, etc. Completes travel authorization forms for Director approval.
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Assists employees in completing travel vouchers to obtain reimbursements for their travel-related expenses.
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Order office and janitorial supplies for HCUD
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Coordinates with vendors for printing of envelopes, various forms and letterhead stationery.
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Coordinates P-Cards for all HCUD Visa cardholders. Reviews and allocates visa purchases daily. Review and reconciliation of statements monthly.
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Coordinates and supports all Utilities Water and Sewer and Solid Waste budgets and financial needs per current policy and procedures.
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Verifies that expenditures remain within the budget.
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Budget input entry.
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Fixed assets Inventory Custodian (responsible for processing I-1’s & I-2’s to add/delete assets from inventory in Adminsys (Lions) & coordinates yearly inventory of fixed assets for HCUD).
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Processes miscellaneous accounts receivable payments and prepares accurate records for Billing Department to deposit.
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Maintains records of the department’s phone and electric accounts and handles cancellations, new service, and transfers.
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Coordinates and maintains contractual agreements and verify purchases are accurate to contract terms.
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Maintains records of the annual lease and/or maintenance contracts for copiers, fax machines, printers, hand-held meter reading system components and all software used by the Division. Ensures renewals are done on time.
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Verifies and ensures all vendors are correctly insured, and documentation is filed with the correct department for recording purposes.
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Maintains files for all paid vendor accounts and documents.
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Provides backup for other functions of the Finance Section on an as needed basis.
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Other duties as assigned.
Emergency Response
County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Employees may request an exemption from this requirement by submitting the appropriate exemption form, subject to review and approval.
SUPPLEMENTAL INFORMATION Physical Requirements/Work Environment
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Requires sitting most of the day.
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The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
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The job requires frequent bending, twisting, and occasional squatting, climbing, kneeling, and balancing.
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The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
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The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
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Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Travel Requirement
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Occasional to moderate travel may be required, sometimes involving personal vehicles or overnight stays for meetings, training, or to visit other office locations.
Grade: 2
Salary Disclosure: Pay rates are based on policy, education, skill, experience level and internal equity.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.
PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED.
All applications will be carefully reviewed to evaluate qualifications and overall suitability for the position. The relevance, scope, and length of related work experience, training, and education outlined in the application and resume will be considered during the screening process. Selected applicants will be contacted to participate in interviews. Candidates are encouraged to clearly document all pertinent experience, including relevant knowledge, skills, or abilities gained outside of traditional employment, in the additional information section of the application.
Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.
Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law.
Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.
