Job Responsibilities:
Document management and report creation:
- Aggregate and organize reports and data shared by store development staff, design, facility management, accounting, and other internal stakeholders, and prepare summaries and internal reports.
- Create, update, and format presentation materials, spreadsheets, approval documents, tracking logs, and other records for management and the Japanese parent company.
- Support the preparation, updating, and review of PL income and expenditure documents related to lease renewals, existing store operations, and new store development projects.
- Input, update, and maintain financial and operational information such as rent, CAM, fixed costs, initial investments, contract terms, renewal dates, and related business information, and elevate discrepancies for review as needed.
- After contract execution, coordinate with accounting and other departments regarding key contract terms, rent obligations, renewal timelines, billing-related information, and related documentation.
Bilingual Communication and Translation Services:
- Provide Japanese-English and English-Japanese translation for store development documents, lease summaries, reports, proposals, internal approvals, and related business materials.
- Serve as a coordination point with the Japanese parent company regarding project progress, submission materials, status updates, follow-up items, and business communications.
- Act as a liaison among management, store development staff, design, facility management, accounting, and the Japanese parent company, ensuring information is communicated accurately and timely.
Internal coordination and legal (external and in-house lawyer) collaboration:
- Coordinate lease agreements and related contracts with internal and external legal counsel, organize review comments, track approval status, and prepare supporting documentation.
- Prepare comparison tables, matrix tables, summaries, and supporting materials for internal review, business evaluation, and approval workflows.
- Support internal approval processes for renewals, new agreements, amendments, and other contract-related actions by compiling, routing, submitting, and tracking required documents.
External support and practical support as needed:
- Communicate internally approved information to landlords, brokers, tenants, contractors, or other external stakeholders, as assigned.
- Prepare internal reports and summary materials based on information received from site visits or project updates.
- Provide practical support related to store development projects, including coordination of follow-up items, rent appraisal support, and documentation support, as business needs require.
- Perform other duties as assigned consistent with the position, business needs, and applicable law.
Requirements:
- Language proficiency (mandatory): Bilingual in Japanese and English at a business professional level, with the ability to accurately translate and understand business documents and basic contract terms where required for communication with the parent company and related stakeholders.
- Work Experience: Experience in store development, real estate-related work, contract management, general affairs, office administration, project coordination, or a related function is preferred. Experience supporting lease administration, contract renewals, internal approvals, financial reporting support, or cross-functional coordination is preferred. Experience handling business and financial information, including rent, sales-related inputs, initial investments, and contract tracking, is preferred. Experience preparing, reviewing, or supporting business plans, PL documents, or approval materials related to renewals or new development projects is a plus.
- Technical Skills: Ability to use Microsoft Office, especially Word, Excel, and PowerPoint, at a practical and business level. Strong ability to manage spreadsheets, maintain organized records, create reports, and prepare presentation materials. Ability to create and maintain reports and management materials with a high level of accuracy and attention to detail.
- Desired Candidate Profile and Soft Skills: Strong organizational skills, attention to detail, time management, communication, sound judgment, and the ability to manage multiple deadlines while coordinating effectively with internal and external stakeholders.
Certificates & Licenses:
- California State Driver’s License
Summary of the Position:
The Store Development and Contract Management Coordinator handles contract management centered on lease agreements, prepares various reports, supports the creation of PL income and expenditure documents related to contract renewals for existing stores and new store development, collaborates with the accounting department after contract signing, and communicates bilingually in Japanese and English, to support the design department, store facility management department, They play an important role in supporting the store strategy and planning departments. Main duties include managing lease contract terms, managing contract renewal and option dates for existing stores, preparing documents for new store development projects, supporting the preparation of PL income and expenditure documents after existing store renewals and new store developments, preparing reports for internal management and the Japanese parent company, compiling and translating documents, coordinating with internal and external stakeholders, and preparing submission materials to the parent company. This position mainly involves general affairs and administrative management related to store development, providing practical support to ensure each project proceeds smoothly. Depending on the situation, you may also need to handle negotiations with lessors regarding contract terms, respond to rent appraisals, collaborate with brokers, request lease agreement reviews from internal or external lawyers, support for internal approval processes for contract renewals and new contracts, and create, update, and confirm PL income and expenditure. Therefore, in addition to a certain understanding of contracts and property development operations, the ability to accurately handle financial figures, accurate administrative processing, and coordination among stakeholders is required. In this position, it is important to stand between management, U.S. store development personnel, design, facility management, accounting departments, and the Japanese parent company, organizing and sharing information accurately and appropriately. As a bridge between departments, you are expected to facilitate smooth communication between Japan and the UK, supporting the progress of store development-related operations.
Employee Benefits:
- up to 20% discount at all Tokyo Central stores
- Up to $700 Tokyo Central store gift certificates for all new hire hourly employees
- Benefits available – Including medical, dental, vision, and 401
- Fulltime employee Paid Time Off plan
