Job Requisition:
JR101705 Faculty Lifecycle Manager (Open)
Job Posting Title:
Faculty Lifecycle Manager
Department:
CC01165 WM001 | PROV | CDSP Payroll
Job Family:
Staff - Program Management
Worker Sub-Type:
Regular (benefited)
Job Requisition Primary Location:
Integrated Science Center
Primary Job Posting Location:
Posting Location - William & Mary
Job Description Summary:
Reporting to the Associate Dean of Finance and Administration, the Faculty Lifecycle Manager provides leadership, coordination, and oversight of all faculty personnel processes across CDSP, supporting the departments of Applied Science, Data Science, Computer Science, and Physics.
The Faculty Lifecycle Manager is responsible for administering and continuously improving faculty personnel processes within CDSP. This position manages the full faculty lifecycle processes: including faculty recruitment, onboarding, faculty merit & course evaluations, faculty verifications, coordinates promotion and tenure cases, manages faculty records and data systems, processes academic leaves and separations - ensuring compliance with university and accreditation policies and alignment with best practices. The position provides guidance to department chairs, hiring committees, and administrative staff on faculty policies, procedures, and timelines. It also plays a central role in maintaining data integrity, supporting strategic decision-making, and ensuring compliance with institutional and regulatory requirements.
Key Responsibilities
- Manage end-to-end faculty lifecycle processes, including recruitment, promotion and tenure, contract renewals, leaves, and retirements.
- Serve as subject matter expert on faculty personnel policies and procedures, advising academic leadership and staff.
- Coordinate faculty recruitment activities, including job postings, search approvals, offer letters, and onboarding.
- Oversee promotion and tenure processes, ensuring compliance with university and school-level policies and deadlines.
- Manage faculty records and data systems, ensuring accuracy, confidentiality, and compliance with records retention policies.
- Develop and manage course evaluations throughout the academic year.
- Coordinate and support the faculty merit review process, including timeline management, data preparation, documentation, and submission workflows.
- Lead and manage the faculty verification process to ensure compliance with accreditation standards, including credential validation and documentation of qualifications.
- Liaise with Human Resources, the Provost’s Office, and other central units on faculty-related matters.
- Develop and implement process improvements to enhance efficiency and effectiveness of faculty personnel operations.
- Provide training and guidance to department administrators and staff on faculty lifecycle processes.
- Monitor deadlines and deliverables for key faculty actions.
- Support reporting and analysis of faculty data for leadership decision-making.
Job Description:
Required Qualifications:
Preferred Qualifications:
Familiarity with faculty information systems (e.g., Faculty Success, Banner, Explorance/Blue, Faculty Success, Workday).
Conditions of Employment:
This position may require working outside of normal business hours, including evenings, weekends, and holidays.
Job Duties:
30% - Faculty Recruitment Management:
Coordinate and manage faculty recruitment processes, including position creation, postings, and hiring approvals.
25% - Promotion, Tenure, & Faculty Actions:
Manage faculty lifecycle actions such as leaves, tenure clock extensions, retirements, and emeritus status.
Ensure accurate and timely submission of materials for required approvals (e.g., Dean, Provost, Board).
15% - Evaluation, Merit, & Accreditation Compliance:
15% - Data, Records, & Compliance Management:
15% - Training, Communication, & Process Improvement:
Posting Range: Up to $85,000 commensurate with experience and internal alignment
Additional Job Description:
Job Profile:
JP0337 - General Administrative Supervisor II/Coordinator II - Exempt - Salary - S12
Qualifications:
Compensation Grade:
S12
Recruiting Start Date:
2026-05-13
Review Date:
Position Restrictions:
Continuing E&G funded position and not term-limited
EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https:// www.eeoc.gov/know-your-rights-workplace-discrimination-illegal
Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
