A growing company is seeking an organized Accounting & Collections Assistant to manage daily financial tracking and records. This stable, full-time position handles essential financial tasks using QuickBooks software, with a strong focus on managing payables, invoicing, and revenue recovery. The ideal candidate will be a detail-oriented professional ready to support our team through accurate data entry and reliable office operations.
Position Details & Requirements
- Schedule: Full-time, Monday through Friday, 7:30 AM – 4:30 PM
- Compensation: $16.00 – $24.00 per hour
- Pre-employment: Must pass a standard pre-employment drug screening
- Environment: Consistent daytime schedule, competitive pay, and a drug-free work environment
Key Responsibilities
- QuickBooks Management: Update accounts, categorize expenses, log daily transactions, and maintain accurate ledger entries.
- Invoicing & Billing: Generate precise client invoices and track upcoming vendor payments daily.
- Accounts Payable (AP): Review, verify, and process incoming vendor invoices for detail and accuracy.
- Collections & Follow-Up: Monitor outstanding balances and diligently follow up on overdue client invoices to improve cash flow.
- Reconciliation: Reconcile monthly bank statements and credit card statements accurately.
- Data Entry & Reporting: Maintain up-to-date, organized digital and physical financial records while assisting management with standard reports.
Qualifications and Skills
- Experience: Prior hands-on experience handling invoices, accounts payable, collections, and basic bookkeeping or accounting clerk roles.
- Software Skills: Strong, direct proficiency with QuickBooks (Desktop or Online) and standard office tools.
- Data Accuracy: High attention to detail with numerical data entry and financial records.
- Organization: Ability to manage strict deadlines for bills, invoicing cycles, and collections.
- Reliability: Strong work ethic with a track record of punctual attendance.
Pay: $16.00 - $24.00 per hour
Work Location: In person
