Overview
Our client is seeking a professional, organized, and customer-focused Office Coordinator to support the day-to-day operations of its New York City office. This role is ideal for someone who thrives in a fast-paced environment, enjoys interacting with people, and can effectively manage multiple administrative responsibilities while delivering an exceptional front desk experience.
The Office Coordinator will oversee front desk operations, coordinate meetings and events, support office administration, and help ensure the workplace runs efficiently. This is an excellent opportunity for someone looking to grow their career in office administration with the potential to transition into a permanent position.
Duties
- Provide front desk coverage, including greeting visitors and routing incoming calls.
- Manage conference room reservations and ensure meeting spaces are prepared and ready for use.
- Coordinate building and office access for employees and visitors.
- Assist with meeting logistics, office events, and administrative support.
- Prepare correspondence, process expense-related tasks, and maintain office documentation.
- Create office newsletters and promotional materials for internal events.
- Support new hire onboarding and other day-to-day office operations.
- Deliver outstanding customer service while maintaining a professional and welcoming office environment.
Skills
- High school diploma or GED required; additional office administration certifications are a plus.
- At least one year of experience in a front desk, receptionist, or office coordination role.
- Proficiency in Microsoft Office Suite; experience with SharePoint and Canva is a plus.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Detail-oriented, proactive, and able to work both independently and collaboratively.
- Must be able to work on-site at the New York City office.
#INDPS
Pay: $26.00 - $28.00 per hour
Work Location: In person
