Marketing, Client Success & Operations Coordinator (Part-Time)
Wellness First Functional Health
Midlothian, VA
Part-Time (15–25 Hours Per Week to Start) | Opportunity for Growth
Looking for More Than Just a Job?
Do you enjoy helping people, staying organized, and being part of something meaningful?
Are you passionate about health and wellness and excited by the opportunity to help build a purpose-driven practice that is changing lives in our community?
If you're looking for work where your efforts truly matter, we'd love to meet you.
At Wellness First Functional Health, we believe people deserve more than simply managing symptoms—they deserve to understand the root causes of their health concerns and have a clear path toward better health.
Our mission is to empower people through education, functional health coaching, personalized wellness strategies, and lifestyle transformation.
We're looking for an organized, dependable, and service-oriented Marketing, Client Success & Operations Coordinator who enjoys building relationships, coordinating projects, solving problems, and creating an exceptional experience for every client.
This is much more than an administrative position. You will become an essential member of our team and help create the systems and client experience that allow our practice to grow.
As our founder focuses on research, teaching, consultations, workshops, sales, and coaching, you'll help ensure every other part of the practice runs smoothly.
What You'll Do
Client Success
- Welcome and support new and existing clients
- Schedule discovery calls, consultations, coaching appointments, and workshops
- Answer phones, emails, and text messages professionally
- Coordinate new client onboarding and paperwork
- Maintain accurate client records and CRM
- Follow up with prospective and current clients
- Ensure every client receives an exceptional experience from first contact through ongoing care
Marketing Coordination
- Coordinate social media posting across multiple platforms
- Schedule email campaigns and newsletters
- Assist with workshops, community events, and educational presentations
- Coordinate marketing projects with outside vendors
- Help manage website updates and promotional materials
- Track marketing activities and follow up with prospective clients
- Help execute marketing systems and growth initiatives
Operations
- Manage calendars and appointment scheduling
- Order supplements and office supplies
- Coordinate inventory and vendor communication
- Process payments and coordinate with our bookkeeper
- Maintain organized office systems and procedures
- Assist with bookkeeping and administrative tasks
- Help improve workflows and operational efficiency
- Support day-to-day practice operations
The Ideal Candidate
You are someone who:
- Loves helping people
- Is highly organized and detail-oriented
- Takes initiative without waiting to be asked
- Enjoys solving problems
- Communicates professionally and compassionately
- Learns new technology quickly
- Can manage multiple priorities with confidence
- Is dependable, trustworthy, and positive
- Wants to contribute to something bigger than yourself
Preferred Qualifications
- Experience in a medical, chiropractic, wellness, fitness, or healthcare office
- Executive assistant, office manager, or practice coordinator experience
- Marketing coordination or social media management experience
- Strong customer service and communication skills
- Experience with Microsoft Office, Google Workspace, CRM software, scheduling software, and QuickBooks (or willingness to learn)
Why Join Wellness First?
We're building more than a wellness practice—we're building a movement focused on helping people optimize their health through education, functional health coaching, and personalized wellness strategies.
This is an opportunity to join early and help shape the future of a growing, mission-driven company.
We believe great organizations are built by great people. We're looking for someone who wants more than just a paycheck—someone who wants meaningful work, enjoys helping others, and takes pride in making a real difference every day.
As a valued member of our team, you'll enjoy:
- Competitive hourly compensation based on experience
- Performance-based bonus opportunities as the practice grows
- Flexible daytime schedule
- Ongoing education in functional health and wellness
- Opportunities for increased responsibility and career advancement
- A positive, supportive, and collaborative work environment
- The opportunity to make a meaningful impact in people's lives every day
Our Vision
Over the next several years, Wellness First plans to expand its reach through educational programs, workshops, coaching services, and innovative approaches to functional health.
We're looking for someone who wants to grow with us—someone excited about helping build one of Central Virginia's leading functional health practices.
If you're dependable, highly organized, positive, and passionate about helping others, we'd love to meet you.
We're not just hiring an employee—we're looking for a long-term team member who wants to help build something truly special.
Compensation
- Competitive hourly pay based on experience
- Performance bonuses based on individual and practice growth
- Flexible part-time schedule (15–25 hours per week initially)
- Opportunity for increased hours and advancement as the practice grows
To Apply
Please submit:
- Your resume
- A brief cover letter explaining why this opportunity interests you
- Three professional references
In your cover letter, tell us about a time you improved a process, organized a project, or created an outstanding customer experience. We value initiative, organization, and a genuine desire to help others.
If you're looking for more than just a job—and want to help build a practice that changes lives—we'd love to hear from you.
Pay: $20.00 - $25.00 per hour
Work Location: Hybrid remote in Midlothian, VA 23113
