The Executive Assistant supports executive-level leadership with dedicated executive administration and support of scheduling, event coordination, PowerPoint, and other presentations, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.
Key responsibilities-
Provide administrative support to Radiology clinical leadership, including Division Chief of Interventional Radiology, Division Chief of Neuroradiology, and incoming Vice-Chair of Research.
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Schedule meetings and maintain administrative calendars for Division Chiefs and Vice-Chair. Work closely with clinical schedulers to maintain Division Chiefs and Vice-Chair's clinical schedule.
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Prepare travel arrangements, including airline reservations and hotel accommodations.
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Prepare and submit expense reimbursements for Division Chiefs and Vice-Chair. Coordinate events for the division as needed.
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Maintain and update CVs for Division Chiefs and Vice-Chair.
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Transcribe and type for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Draft, proofread, and edit materials for accuracy.
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Provide administrative support for leadership meetings, including preparing agendas and minutes.
Minimum qualifications
Education:
High School Diploma or GED
Experience:-
Minimum of 7 years of experience in administrative support, including at least 1 year in executive-level administrative support.
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Excellent Customer Service skills
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Must be detail oriented and have the strong ability to multi-task. Must be able to successfully prioritize and manage a stressful, fast paced environment.
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Proven experience as an Executive Administrative Assistant or Senior Executive Assistant
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Full comprehension of office management systems and procedures
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Excellent knowledge of MS Office
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Exemplary planning and time management skills
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Up to date with advancements in office systems and applications
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Ability to multitask and prioritize daily workload
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High level verbal and written communications skills
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Discretion and confidentiality required
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ADDITIONAL INFORMATION: Must demonstrate ability to maintain strict confidentiality on all information retained within Department.
