COUNTY OF BUCKS
JOB TITLE:
Administrative Assistant - 6
JOB CODE:
0305
DEPARTMENT:
911 Emergency Response
UNION:
03
FLSA STATUS:
Non-Exempt
GRADE:
6
POSITION SUMMARY:
Responsible position requiring organizational and administrative abilities. Requires knowledge in office management, accounting and billing procedures. Maintains records of appointments for all office personnel and takes notes of conferences, meetings and proceedings as requested.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
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This position has direct interaction with the Department Director and Deputy Directors. The incumbent must be able to maintain confidentiality with regard to the work that this employee is responsible for and exposed to during the regular course of the workday.
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Performs office duties such as letter composition, office supply inventory, purchase orders, requisitions, filing and other administrative duties as assigned. Submits work orders for building maintenance as needed.
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Assists the Fiscal Technician in the preparation of monthly budget analyses when requested, and can fill in for this role as needed.
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Responsible for preparation of non-routine travel documents for departmental staff.
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Pays invoices, purchases, check requests.
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Participates in the budget process annually and assists the Fiscal Technician as needed to monitor running orders, contracts and purchasing card bills.
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Receives all packages for 911 staff.
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Works with a limited amount of supervision.
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Exhibits exceptional communication skills and interpersonal skills with the public and co-workers.
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Responsible for answering the department business line.
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This position has high visibility with the public and the emergency responders.
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The work area is busy and has frequent interruptions and distractions. Must be able to complete work despite those interruptions.
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When required, takes notes of conferences, meetings and proceedings for department.
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Other duties may be assigned.
QUALIFICATIONS REQUIRED:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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High school diploma or equivalent, business school or equivalent combination of training.
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Experience in an administrative capacity. Business office work including expert level skills in MS Office suite of software and general computer skills are essential.
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Handling of telephone calls and the ability to speak and write effectively.
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Typing skill – minimum 45 wpm.
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Ability to carry out staff assignments requiring the organization of material and development of procedures with some supervision.
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Ability to establish and maintain effective working relationships with administrative officials, other employees and the general public.
