Full-Time | Real Estate Office
We are seeking an experienced, professional, and customer-focused Office Administrator to join our busy real estate office. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, thrives on organization, and takes pride in delivering exceptional customer service.
As the first point of contact for our clients, agents, and business partners, you will represent the professionalism and high standards of our company. The ideal candidate is dependable, detail-oriented, proactive, and genuinely enjoys helping others. This position also offers the opportunity to assist with real estate transaction coordination, making it an excellent fit for someone looking to expand their role within the real estate industry.
Key Responsibilities
- Welcome clients, agents, vendors, and visitors with a warm, professional demeanor.
- Answer and manage a busy multi-line phone system efficiently and courteously.
- Maintain a polished, organized, and welcoming front office.
- Provide administrative support to management and real estate agents.
- Handle general office duties including mail, filing, scheduling, data entry, and office organization.
- Assist agents with day-to-day requests and administrative needs.
- Prepare and coordinate marketing materials including flyers, brochures, postcards, presentations, listing packages, and other promotional materials.
- Assist with printing, production, and marketing-related projects while ensuring quality and timely completion.
- Support real estate transaction coordination, including preparing files, tracking deadlines, communicating with escrow, lenders, agents, and clients, and ensuring transactions move smoothly from contract to closing.
- Assist with special projects and other administrative duties as assigned.
Qualifications
- Real estate industry experience is required.
- Experience with real estate transaction coordination is highly preferred.
- Previous administrative, front desk, office management, or client service experience.
- Outstanding customer service and interpersonal skills with the ability to communicate professionally with clients, agents, vendors, and management.
- Positive attitude, strong work ethic, professional appearance, and dependable attendance.
- Excellent organizational skills with the ability to prioritize multiple tasks, manage deadlines, and work independently in a fast-paced environment.
- Exceptional attention to detail and commitment to accuracy.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency in Microsoft Office (Word, Excel, Outlook, and Publisher).
- Experience with SkySlope is a plus.
- Experience with marketing software, Canva, Adobe Creative Suite, social media, or similar marketing platforms is a plus.
- Comfortable learning new technology and operating office equipment, including high-volume copiers and printers.
What We're Looking For
We're looking for someone who takes ownership of their work, enjoys being the person everyone can count on, and is willing to go the extra mile to support both our agents and clients. If you're organized, energetic, resourceful, and enjoy working with people, we'd love to meet you.
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Benefits:
- Dental insurance
- Health insurance
Experience:
- Real estate administrative: 2 years (Required)
Work Location: In person
