Currently our client, a Japanese Trading company, is looking for an Administrative Coordinator.
【Location】Houston, TX
【Position】Administrative Coordinator
【Compensation】$65,000 - $75,000
【Hiring Style】Direct hiring, Full-time
▼Position Summary:
We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Houston office. This position plays a key role in ensuring smooth daily office operations while providing administrative support to our sales teams (One Japanese Expat as Office Manager, One Local Sales Manager and One Japanese Sales Coordinator). The ideal candidate is proactive, customer-oriented, and comfortable working in a multicultural environment.
▼Key Responsibilities:
- Provide administrative support to the Sales Managers
- Prepare quotations, purchase orders, invoices, and other business documents
- Coordinate domestic and international shipments with freight forwarders
- Communicate with customers, suppliers, and headquarters in Japan
- Schedule meetings and travel arrangements
- Maintain sales records, filing systems, and office documentation
- Assist with import/export documentation and logistics coordination
- Process expense reports and support basic accounting activities
- Manage office supplies and general office administration
- Answer telephone calls, emails, and greet visitors professionally
- Support trade shows, exhibitions, and customer events
- Perform other administrative duties as assigned4
▼Qualification
- Associate's or Bachelor's degree preferred
- 5+ years of administrative or office support experience
- Excellent organizational and multitasking skills
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Experience with ERP or CRM systems is a plus
- Ability to work independently and manage multiple priorities
- Detail-oriented with strong problem-solving skills
- ▼Language Requirements
- Business-level English (MUST)
- Business-level Japanese (MUST)
▼Preferred Experience
- Experience working in manufacturing, industrial equipment, engineering, or trading companies
- Experience with international business, logistics, or import/export documentation
- Experience supporting sales teams
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Language:
Ability to Commute:
- Houston, TX 77015 (Required)
Work Location: In person
