The Accounts Payable Specialist is responsible for accurately processing and managing invoices, payments, and vendor records to ensure timely and compliant disbursement of funds. This role supports the finance team by maintaining accurate financial records, resolving discrepancies, and ensuring adherence to company policies and accounting standards.
- Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred)
- 2+ years of accounts payable or general accounting experience
- Strong understanding of basic accounting principles
- Experience with ERP or accounting systems (Acumatica)
- Proficiency in Microsoft Excel and other MS Office applications
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Process vendor invoices accurately and in a timely manner, ensuring proper approvals and coding
- Match invoices to purchase orders and receiving documentation (2-way or 3-way matching)
- Prepare and process payment runs (ACH, wire)
- Maintain and update vendor master data, including W-9s and banking information
- Reconcile AP subledger to the general ledger and assist with month-end close
- Research and resolve invoice discrepancies and vendor inquiries
- Ensure compliance with internal controls, company policies, and applicable regulations
- Assist with audits by providing documentation and responding to inquiries
- Support continuous improvement of AP processes and systems
- Maintain organized and accurate records (electronic and/or physical)
