University of Pittsburgh Physicians is hiring a Full-Time Lead Surgery Scheduler to help support UPMC Presbyterian.
Hours: Monday-Friday, daylight
Location: UPMC Presbyterian
Previous experience with scheduling preferred.
Purpose:
Coordinate and schedule patients for in-patient and outpatient surgical procedures. Provides leadership for all surgery schedulers.
Responsibilities:
- Provide patients with pre and postoperative instruction according to service specific guidelines. Schedule post-operative appointments and appointments to review testing ordered by physician.
-
Assists in the recruiting and hiring of surgery schedulers
-
Send/receive patient medical records in accordance with Health Insurance. Obtain lab/x-ray reports, hospital notes, referral information, etc.
-
Assists nurses with messages/triage/OR chart prep etc.
-
Assist management staff with supervisory activities. Participates with creation and implementation of departmental goals, processes and procedures.
-
Ensure all billing and insurance information is current and accurate.
-
Complete forms/requisitions as needed. Schedule appointments. Manages schedules and organizing patient flow. Verify insurance coverage and patient demographics. Prepare and managing charts to ensure information completed and filed appropriately.
-
Answer and respond to all incoming telephone inquiries utilizing UPP customer service standards.
-
Perform all responsibilities in a manner that demonstrates appropriate behavior towards staff, peers and other department personnel as defined in the departmental and UPMC/UPP job performance standards. Employee can be relied upon to work steadily and effectively and for punctuality and regularity of attendance. Stays late to cover clinical areas as needed
-
Obtain pre-certification and/or referral prior to the date of the procedure. Ensure that informed consents are signed.
-
Prepare patient rooms, set up instruments and equipment according to department protocol. Clean exam/procedure rooms, instruments and equipment between patient visits to maintain infection control. Clean according to scheduled maintenance program and keeping appropriate records.
-
Accompany patients to exam/procedure room. Assist patients as needed with walking, transfers, dressing, collecting specimens, preparing for exam, etc. Collect patient information/history; taking vitals, performing screenings per provider guidelines. Relay instructions to patients/families. May provide more individualized patient/family education and supportive counseling as needed.
-
Provides leadership for all surgery schedulers.
-
Acts as preceptor for new hires.
-
Manage inventory of supplies; restocking exam/procedure rooms.
-
Coordinate and schedule all necessary pre-testing and orders given by the attending physician(s).
-
Completes performance appraisals for surgery schedulers.
-
Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
-
Comply with requirements of appropriate regulatory agencies (i.e. OSHA, CLIA, PA Department of Health). Maintain strict confidentiality related to medical records and other data.
-
Coordinate surgery cases and communicates with hospital personnel to obtain approval for hospital admissions.
-
Guides workflow and/or assigns tasks to other clinical staff.
-
Mentors, orients and provides ongoing training to staff.
