Position Summary:
The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office. This role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. The ideal candidate is detail-oriented, professional, and capable of handling multiple priorities.
Key Responsibilities:
- Answer, screen, and direct incoming phone calls and emails.
- Maintain organized filing systems (physical and digital).
- Scan and organize incoming mail.
- Make routine bank deposit deliveries.
- Complete administrative updates to portals/online tools, and tasks of operations.
- Prepare and edit documents, reports, and correspondence as requested.
- Order and maintain office supplies and coordinate service requests.
- Assist with data entry, invoicing, and light bookkeeping tasks.
- Support event coordination, travel arrangements, and internal communications.
- Ensure office areas are tidy, stocked, and compliant with safety protocols.
- Perform other administrative duties as assigned by leadership.
Required Skills and Qualifications:
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- 1–3 years of administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Professional demeanor and interpersonal skills.
- Ability to work independently and collaboratively in a team environment.
Physical Requirements:
- Prolonged periods of sitting and working on a computer.
- Ability to lift up to 15–20 pounds occasionally (e.g., office supplies or packages).
