JOB TITLE: Safety Legal Assistant
Construction company is now looking for a Safety Legal Assistant to join our team! The candidate we are looking for will work in our Safety Department and assist with workplace compliance & safety regulations.
RESPONSIBLITIES:
- Provide administrative assistance to the Director of Safety & Risk Management in all areas of our Safety Department.
- Incident Reports: (a) Coordinate, investigate and obtain initial information regarding incidents/accidents and prepare draft reports. (b) Log incidents; (c) Maintain incident report binders; (d) Circulate reports as directed; and (e) Provide incident report numbers when needed.
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Process/report claims and maintain electronic and hard copy files.
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Obtain police reports in reference to vehicle accidents as needed.
- Assist in claims management reviews and meeting preparations.
- Maintain legal calendars, deadlines and filings as required.
- Prepare correspondence and memoranda related to safety, litigation and other items as required.
- Maintain organized and accurately dated reports and spreadsheets for all claims.
- Assist Safety Assistant with Safety Talks and Trenching Reports: (a) Maintain labeling system; (b) Assist in choosing weekly topics; (c) Keep safety talk list current; (d) Circulate weekly safety talks; (e) Obtain and file safety talks; (f) follow up on missing safety talks; (g) Obtain and file daily trenching reports; and (h) Maintain a log on GC’s who request the safety talks and send them out weekly to all GC’s on that list.
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Perform pre-hire safety orientation and drug tests scheduled with Human Resources.
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Coordinate & schedule meetings & training as needed.
- Maintain filing system and directories regarding safety related matters.
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Assist with inventory and ordering of safety equipment.
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Organize, file, and maintain disciplinary action documents, reports, and logs for reference
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Prepare and maintain training, training cards, training records and schedule training renewal classes when needed.
- Assist with preparation of safety manuals for client distributions as needed.
- Filing job-site inspections and facility inspection reports.
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Maintain an active list of general contractors (GCs) who need safety talks emailed weekly.
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Obtain personal vehicle insurance from employees who drive personal vehicles for work purposes, keep up to date with expiring insurance policies and obtain declaration pages upon renewals.
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Inspect shop area bi-weekly for safety issues. Report any deficiencies to Safey Manager for corrective action.
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Assist with all other safety department projects as needed.
SKILLS:
- Knowledge of Microsoft Office (Word, Excel, Outlook)
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Written and verbal communication skills
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High degree or organizational ability and attention to detail
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Positive attitude
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Flexibility
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Confidentiality
- Time Management
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Bilingual Preferred (English/Spanish)
- Team Collaboration
BENEFITS:
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Medical
- Dental
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Vision
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PTO
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401(k)
SCHEDULE:
Monday - Friday 8:00am – 4:30pm
