Description:
ABOUT THE ROLE
We are seeking a detail-oriented and analytically minded Purchasing Clerk to join our team in Nevada. This is not a traditional data-entry position — we are looking for someone who is numbers-driven, resourceful, and capable of supporting procurement operations across multiple locations. The ideal candidate will be comfortable working with unit conversions, vendor pricing analysis, multi-location PO management, and inventory systems.
KEY RESPONSIBILITIES
- Create, process, and track purchase orders across multiple vendors and locations
- Perform unit conversions (mm/inches, meters/feet, sq ft/sq m, lbs/kg) with high accuracy
- Analyze pricing, freight, and vendor quotes to determine best-value options
- Monitor inbound orders past due and coordinate with vendors to adjust delivery dates
- Update order acknowledgments and confirmations in the purchasing system (Jeeny)
- Review the Low-Stock Report and generate a daily low-stock tracker for SharePoint
- Create and distribute transfer POs; assist multiple site locations as needed
- Reconcile invoices, packing slips, and order confirmations
- Submit broken glass claims to suppliers (Guardian, Vitro)
- Create new parts in the system and adjust pricing based on currency rate changes
- Collaborate with inventory teams to resolve stock discrepancies across locations
- Support operations with sourcing alternatives when items are unavailable
- Assist maintenance teams with part requests
- Attend and participate in the weekly purchasing system meeting (Thursdays)
- Maintain organized digital records including PDFs, receipts, and confirmations
Requirements:
Numerical & Analytical Ability
- Comfortable performing unit conversions, cost-per-unit calculations, and bulk pricing analysis
- Ability to compare vendor quotes and identify cost-saving opportunities
- Understanding of freight impact (LTL vs. parcel, oversized charges, pallet minimums)
Purchasing & Procurement Knowledge
- Experience creating purchase orders, tracking shipments, and verifying deliveries
- Familiarity with vendor portals such as Amazon Business, Grainger, Uline, and Home Depot
- Ability to read spec sheets and verify product compatibility (sizes, materials, colors)
Systems & Technology
- Comfortable working within purchasing and inventory management systems
- Basic proficiency in Microsoft Excel (data entry, sorting, filtering); advanced skills a plus
- Ability to organize and maintain digital documents efficiently
Soft Skills
- High attention to detail — catches discrepancies in pricing, quantities, and specs
- Clear, professional written and verbal communication with vendors and internal teams
- Ability to manage multiple POs, vendors, and deadlines simultaneously
PREFERRED EXPERIENCE
- Background in manufacturing, distribution, logistics, or industrial supply
- Experience sourcing materials such as corrugated sheets, hardware, adhesives, or filters
- Understanding of lead times, minimum order quantities (MOQs), and freight classifications
- Familiarity with multi-site or multi-location procurement operations
