Position Summary, Receptionist and Office Support
Innovative Professional Solutions, Inc. (IPS)—a successful defense contractor located in Panama City Beach, Florida—has provided exceptional support to our Naval Surface Warfare Center Panama City Division (NSWC PCD) customers for more than 20 years. Our benefits include health, dental, vision, life insurance, as well as 401(k) plan and paid time off.
We are looking for a capable Receptionist to join our administrative team. This individual must be detail oriented, honest, skilled in Microsoft Office, a strategic problem solver, professional, and have excellent communication skills. In addition to greeting guests and answering telephones the Receptionist will assist our administrative team in: procurements, delivery inventory and quality assurance, obtaining status updates from various vendors and administrative support activities necessary to support Innovative Professional Solutions.
Highlights of Responsibilities
- Provide receptionist services such as: greeting guests, answering the telephone and directing calls, taking messages, and guiding deliveries to the proper entrance.
- Maintaining and organizing filing systems.
- Develop, prepare, and edit documents and forms.
- Receive, process, and verify accuracy of incoming shipments.
- Maintain and update data with internal Excel spreadsheets to include: shipment tracking, delivery information and receipt of items.
- Correspond with ordering employees to confirm receipt of deliveries.
- Helping to maintain inventory of office supplies for IPS facilities.
- Assisting with additional administrative duties, as required.
Required Education, Experience, and Certifications:
- High school diploma.
- Minimum one (1) year of experience with Microsoft Office (Outlook, Word, PowerPoint, and Excel).
- Eligible to obtain and maintain a Secret security clearance.
Desired Qualifications:
- Professional writing, verbal, and interpersonal communication skills.
- Proficiency with data entry using Microsoft Excel.
- Demonstrates exceptional interpersonal skills.
- Able to successfully complete multiple projects on time and adapt to changing priorities.
- Demonstrates ability to provide accurate attention to details.
- Possesses excellent organizational skills.
- Requires minimal supervision.
- Able to assess and solve problems independently.
- Ability to maintain confidentiality of information and exercises good judgment and discretion when handling and disseminating information.
Travel:
- No travel is required at this time.
Tools and Technology:
- Most work will be conducted on a computer provided by Innovative Professional Solutions (IPS).
- Various web-based tools will be used.
Working Conditions/Environment:
- Work will primarily be conducted at an IPS office.
- IPS is a drug-free employer.
- Proof of U.S. citizenship will be required prior to employment at IPS.
Pay: From $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Microsoft Office: 1 year (Required)
Ability to Commute:
- Panama City, FL 32408 (Required)
Work Location: In person
