Office Manager — Cardiology Practice
HeartWell Medical Group — Winter Park, FL
$55,000–$65,000/year · Full-time, on-site · Monday–Friday
Physician-owned cardiology practice with a growing medical wellness division seeks an experienced Office Manager to run daily operations for a close-knit team of 6–8. You'll report directly to the practice owner and be the operational backbone that lets providers focus on patients.
What you'll own:
- Day-to-day supervision of front desk, check-out, and clinical MA team — scheduling, coverage, call-outs, real-time problem-solving
- Hiring, onboarding, and training — from screening candidates through a new hire's first productive week (paperwork, system access, training plan)
- Performance management — setting expectations, giving direct feedback, and having the hard conversations yourself
- Payroll coordination with our HR partner, timecard review, expense approvals
- Patient flow, vendor management, supplies, and IT/EMR coordination (eClinicalWorks)
- HIPAA/OSHA compliance, policy implementation, training records
Who we're looking for:
You came up through medical office roles — MA, front desk, or billing — into leadership, so your team respects your authority because you've done their jobs. You've personally hired, onboarded, terminated, and run a schedule. You build real relationships with a small team and hold standards without drama. You notice when someone's struggling before it becomes a resignation.
Required: 3+ years managing staff in a medical practice (supervising people, not just tasks) · direct experience with hiring and difficult conversations · EMR fluency (eClinicalWorks preferred) · full-time in-person presence.
Strongly preferred: Bilingual English/Spanish · cardiology or specialty practice background · degree in healthcare administration or related field.
Compensation: $55,000–$65,000 salary (exempt) based on experience · health, vision, dental · 15–20 PTO days · paid holidays · professional development budget.
To apply: submit your resume plus a short paragraph (3–5 sentences) on why you want to run operations for a small cardiology practice — we read these closely. Two references from prior supervisors or direct reports; we will call them.
We move fast: qualified candidates hear from us within days.
HeartWell Medical Group is an equal opportunity employer.
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you proficient in using E-clinical Works EMR?
Education:
Experience:
- Medical office management: 3 years (Required)
Language:
Location:
- Winter Park, FL 32789 (Preferred)
Ability to Commute:
- Winter Park, FL 32789 (Required)
Work Location: In person
