A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
To provide support and coordination of divisional patient care services.
- Maintain accurate patient records and documentation, ensuring compliance with confidentiality and privacy regulations (HIPAA).
- Accurately verify patient information, including demographic details, medical history, and insurance coverage.
- Serve as the point of contact between patients, healthcare providers, and administrative staff.
- Communicate appointment changes, test results, or instructions to patients clearly and promptly.
- Assist healthcare providers with administrative tasks such as preparing patient files, documents, and arranging follow-up services.
- May collect cash and credit card payments from patients using established guidelines to determine patient pay portion and provide receipt of payment.
- Provides customer service to patients by facilitating business processes including appointment scheduling, check-in and check-out, pre-arrival and telephone triage.
- Work closely with other healthcare professionals to ensure seamless patient flow and high-quality care
- Monitor waiting area activity and assure a clean, organized, and safe environment.
- Promote personal comfort and convenience of patients and families by routinely checking their needs.
- Provide information regarding hospitals and community services as needed.
- Accurately record any phone messages and assure they are forwarded appropriately.
- Utilize paging system to contact appropriate staff as required.
- Prepare patient itinerary, consents, and all other appropriate correspondence.
- Identify and track reoccurring operational problems and participate in resolution.
- Assist in training of permanent and float staff.
- Participate in creating efficient patient flow coordinating with nursing/medical assistant staff and faculty.
- Communicate with referral coordinator staff to ensure patient waivers are distributed as needed.
- Specialized scheduling that is not done at the call center, i.e., PET PSMA, DAT Brain Perfusions, General Anesthesia, etc.
- Oversee assigned MiChart In-Basket
- Cross train to fully cover all general Nuclear Medicine duties
- Provide support, education, and guidance to a patient throughout their continuum of care.
- Provides interpretation and instruction for policies, procedures, and practices.
- Identify and recommend appropriate resources.
- Review grids for scheduling errors, open spaces, and mistakes in scheduling blocks
- Maintain equipment in work area
- Helps with in service training and onboarding for new clerical staff
- Process and compile patient paperwork for exams and clinical staff
- Answer incoming phone calls and triage to appropriate location
Adhere to high standards of teamwork by demonstrating adaptability, dependability, flexibility, and consistently sharing information and resources with others.
High School diploma or equivalent
2-3 years experience in direct customer service setting involving face to face or over the phone patient/customer interaction.
Demonstrate ability to work independently in an ever-changing and potentially stressful environment.
Demonstrate strong organizational skills.
Demonstrate dependability, professionalism, ability to accept direction and shows attention to detail.
Demonstrate strong written communication skills displaying ability to spell correctly and shows use of proper grammar.
Demonstrate strong interpersonal and oral communication skills including active listening
Excellent attendance record.
- Knowledge of basic medical terminology..
- Working knowledge of MiChart (Cadence, EpicCare, and Radiant)
- Familiarity with medical terminology.
- Experience in a health care environment.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
- Monday-Friday 7:30am-4:00pm (when remote)
- Rotating
- Monday-Friday 8:30am-5:00pm (when onsite)
University Hospital
This position is covered under the collective bargaining agreement between the U-M and the Service Employees International Union (SEIU), which contains and settles all matters with respect to wages, benefits, hours, and other terms and conditions of employment.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
