Location: Coon Rapids, MN (Hybrid opportunities may be available after training)
Schedule: Approximately 20 hours per week
Reports To: Chief Administration Officer
Help bring unforgettable adventures to thousands of students. Wyldwolf Games partners with schools, libraries, community education programs, parks departments, and other organizations across Minnesota to deliver professionally run tabletop roleplaying game programs that inspire creativity, teamwork, and confidence.
As our Enrichment Programs continue to grow, we're looking for an Enrichment Programs Administrator to become the administrative backbone of our operations. This is not a traditional office administrative position. You'll oversee the administrative workflow behind hundreds of enrichment program bookings each year, ensuring every program is accurately scheduled, properly staffed, thoroughly prepared, and successfully completed.
If you're someone who loves organization, enjoys creating order from complexity, and takes pride in making sure every detail is handled correctly, we'd love to meet you.
Working under the direct supervision of the Chief Administration Officer, you'll support the day-to-day administration of Wyldwolf's Enrichment Programs from booking through completion.
Your Responsibilities Will Include:
- Processing new program bookings and entering them into company systems.
- Coordinating Game Master staffing for school and community partner programs.
- Tracking staffing needs and proactively identifying scheduling gaps.
- Communicating with Game Masters regarding bookings, schedules, expectations, and required documentation.
- Preparing and distributing detailed booking information so every Game Master has everything they need before arriving on site.
- Assisting with recruiting, interviewing, onboarding, and background check coordination for new Game Masters.
- Preparing contractor paperwork and maintaining accurate personnel records.
- Generating and issuing invoices for completed programs.
- Monitoring booking progress to ensure every administrative step is completed accurately and on time.
- Maintaining organized records across multiple software platforms.
- Identifying opportunities to improve administrative processes and operational efficiency.
- Assisting with additional administrative and operational projects as assigned.
What Success Looks Like:
- Every booking is accurately processed.
- Every program is staffed well in advance.
- Every Game Master receives complete, accurate information before their assignment.
- Community partners receive timely invoices and professional communication.
- Administrative details are handled accurately the first time.
- Potential issues are identified early and addressed before they become problems.
When this role is successful, our Game Masters can focus on creating incredible experiences for students, our community partners receive exceptional service, and our leadership team can focus on growing the organization.Who You AreWe're looking for someone who genuinely enjoys detail-oriented work and takes pride in seeing projects through from beginning to end.
Qualifications:
- Exceptionally organized.
- Highly detail oriented.
- Able to maintain focus on complex administrative tasks for extended periods without sacrificing accuracy.
- Comfortable managing multiple projects and deadlines simultaneously.
- An excellent written communicator with professional email etiquette.
- Dependable, self-motivated, and able to work independently.
- Comfortable learning new software systems and following established processes.
- Someone who notices when something doesn't look right and takes initiative to solve the problem.
- Passionate about helping create outstanding experiences for both Game Masters and community partners.
Preferred Qualifications:
- Administrative or office support experience.
- Experience coordinating schedules, logistics, or project workflows.
- Strong proficiency with Google Workspace.
- Experience with project management software such as ClickUp or similar platforms.
- Experience with invoicing, bookkeeping, or basic administrative accounting tasks.
- Experience working with schools, educational organizations, or community programs is a plus.
- Familiarity with tabletop roleplaying games is appreciated but not required.
Why Wyldwolf Games?
At Wyldwolf Games, we believe tabletop games change lives. Through our enrichment programs, we help students build confidence, develop social skills, strengthen problem-solving abilities, and discover a lifelong love of collaborative storytelling.
Behind every successful program is a team of people who care deeply about creating exceptional experiences.
If you're excited by meaningful work, love building organized systems, and enjoy being the person who keeps everything running smoothly behind the scenes, we'd love to hear from you.
Pay: $15.00 - $18.00 per hour
Work Location: In person
