Overview
Are you highly organized, proactive, and able to thrive in an environment where no two days are the same?
Entrepreneur, actor, producer, speaker, and social media influencer Steve Stanulis is seeking a highly motivated Executive Assistant / Chief of Staff to work directly alongside him across multiple businesses, media ventures, and personal brands.
This is not a traditional Executive Assistant role. Every day is different. One day you may be coordinating a podcast guest, managing schedules and meetings, assisting with a film or media project, organizing business operations, handling travel arrangements, recruiting candidates, supporting content creation, or helping execute special projects across multiple companies.
We are looking for someone who enjoys solving problems, staying organized, taking initiative, and helping an entrepreneur operate at a high level. The ideal candidate is resourceful, dependable, professional, and thrives in a fast-paced environment where priorities can change quickly.
Responsibilities
- Serve as the primary right-hand person to the CEO
- Manage calendars, meetings, appointments, and scheduling
- Coordinate priorities across multiple businesses and projects
- Track deadlines, action items, and ongoing initiatives
- Handle executive email correspondence and follow-up communications
- Coordinate travel arrangements and itineraries
- Schedule meetings, interviews, and business appointments
- Assist with recruiting, hiring coordination, and applicant management
- Liaise with clients, vendors, business partners, and team members
- Coordinate podcast guests, media appearances, and special events
- Assist with content creation and social media initiatives
- Organize reports, presentations, documents, and operational systems
- Research opportunities, vendors, partnerships, and business initiatives
- Help implement systems and processes that improve efficiency
- Handle miscellaneous executive and occasional personal assistant duties as needed
- Ensure important projects, tasks, and opportunities never fall through the cracks
Requirements
- 2+ years of Executive Assistant, Chief of Staff, Project Management, Operations, or similar experience
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to manage multiple projects simultaneously
- Strong attention to detail and follow-through
- Professional, dependable, and resourceful
- Comfortable working independently with minimal supervision
- Proficiency with Microsoft Office, Google Workspace, and common business software
- Ability to maintain confidentiality and professionalism
- Comfortable interacting with executives, clients, vendors, and business partners
- Thrives in an environment where priorities and responsibilities can change daily
- What We're Looking For
- This role is best suited for someone who can wear multiple hats, adapt quickly, solve problems independently, and enjoy the variety that comes with supporting multiple businesses and ventures.
- No two days are exactly alike. The ability to stay organized, anticipate needs, communicate effectively, and execute without constant supervision is essential.
- The right candidate will become a trusted partner, helping manage priorities, solve challenges, execute projects, and keep multiple businesses moving forward.
- Growth Opportunity
- This position offers significant growth potential for the right individual, including advancement into senior leadership, operations management, and expanded Chief of Staff responsibilities as the businesses continue to grow.
- If you're looking for a role that offers variety, responsibility, growth, and the opportunity to work directly with an entrepreneur across multiple industries, we'd love to hear from you.
Pay: $65,000.00 - $75,000.00 per year
Benefits:
Work Location: Hybrid remote in Hazlet, NJ
