The Coordinator of Athletics provides essential administrative, operational, and event support for the intercollegiate athletics department. This position assists with the day-to-day management of athletic operations, scheduling, travel coordination, purchasing, facilities logistics, student-athlete services, and special events. The Coordinator of Athletics plays a vital role in the athletic department, ensuring the efficiency of daily operations while supporting coaches, student-athletes, and staff in a competitive NJCAA environment.
Primary Responsibilities
Department Operations & Administrative Support
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Provide daily administrative support to the Athletic Director and athletics leadership team.
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Coordinate office operations, calendars, meetings, correspondence, and departmental communications.
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Maintain departmental files, records, manuals, and operational documents.
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Assist with the preparation of reports, presentations, budgets, and strategic planning materials.
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Serve as a primary point of contact for internal and external athletics inquiries.
Game Operations & Event Management
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Assist in planning and execution of home athletic events, tournaments, and special functions.
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Coordinate game-day staffing, credentials, hospitality, ticketing support, and facility readiness.
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Support setup and breakdown for contests, ceremonies, and campus athletic events.
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Ensure a professional and welcoming environment for teams, officials, and spectators.
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Assist with crowd management, fan services, and event logistics.
Facilities & Equipment Coordination
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Assist with facility scheduling, outside rentals, maintenance requests, and readiness of athletic venues.
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Coordinate deliveries, equipment movement, and operational needs for practices and events.
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Monitor cleanliness, safety, and organization of assigned athletics spaces.
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Communicate logistics details with coaches, opponents, officials, and vendors.
Secondary Duties
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Represent the athletic department to the College’s internal and external constituencies.
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Supervise student workers, interns, and temporary event staff as assigned.
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Attend evenings, weekends, and travel events as needed.
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Serve as secondary game admin for select home events.
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Perform other duties as assigned by the Athletic Director.
COMPETENCIES
Knowledge, Skills, and Abilities
Collaboration/Teamwork, Computer Software Skills, Customer Service, Interpersonal Skills, Math Skills, Money Handling, Written Communication, Organizational Skills, Typing/Word Processing
SUPERVISORY RESPONSIBILITIES
Individual Contributor
Work Environment: Work may be required outside of normal business hours
Physical Demands: Sitting, walking, standing, lifting, driving
Travel Required: Yes- Minimal
If travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record.
