We are seeking a polished and reliable Administrative Assistant to support the day-to-day administrative and leasing operations at a luxury Class A building. This position requires excellent organizational skills, strong attention to detail, and a professional demeanor suitable for a high-end environment. The ideal candidate will provide both general office support and assist the leasing team with tenant relations and leasing documentation.
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Welcome and assist prospective tenants, current residents, and visitors with professionalism and warmth
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Answer and direct phone calls, respond to email inquiries, and schedule appointments for leasing tours
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Assist with leasing processes including preparing lease documents, applications, and follow-up correspondence
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Maintain accurate leasing and tenant records, both digital and physical
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Support leasing team in tracking availability, renewals, and move-in/move-out coordination
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Assist with preparing marketing materials, flyers, and promotional packets
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Help coordinate property tours and ensure model units and common areas are tour-ready
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Manage general administrative tasks such as filing, data entry, document scanning, and supply inventory
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Maintain an organized, clean, and professional reception area
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Provide support to the property management team for special projects and building events as needed
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Previous administrative or leasing experience preferred, especially in luxury residential or commercial properties
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Excellent customer service and communication skills
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Strong organizational and multitasking abilities
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Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with property management software is a plus
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Ability to handle confidential information and sensitive tenant matters with discretion
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Professional appearance and demeanor
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Self-motivated, dependable, and able to work independently
