Job Overview
We are seeking a dynamic and detail-oriented HVAC Estimator / Office Manager to join our growing team. This pivotal role combines technical expertise in construction estimating with strong office management skills to ensure seamless project execution and efficient workflow. As an HVAC Estimator / Office Manager, you will be responsible for preparing accurate cost estimates, managing client negotiations, overseeing project documentation, and supporting daily administrative operations. Your energetic approach and meticulous attention to detail will drive our projects forward while fostering a positive, organized work environment.
Duties
- Develop precise HVAC construction estimates using industry-standard software such as HeavyBid and Bluebeam, incorporating detailed material, labor, and equipment costs.
- Collaborate with clients, subcontractors, and vendors to negotiate contracts and pricing that align with project budgets and company goals.
- Manage all aspects of project documentation, including bid proposals, change orders, contracts, and progress reports to ensure clarity and compliance.
- Oversee office operations by coordinating schedules, maintaining project files, and supporting project managers with administrative tasks.
- Monitor project costs through effective cost control strategies, ensuring projects stay within budget while maintaining quality standards.
- Review construction site plans and specifications to accurately interpret scope of work and identify potential challenges early in the process.
- Support construction management teams on-site by providing technical guidance related to HVAC systems and estimating accuracy.
Skills
- Proficiency in Bluebeam for digital plan review and markup processes.
- Strong negotiation skills to secure favorable terms with clients, suppliers, and subcontractors.
- Experience with HeavyBid or similar construction estimating software for accurate bid preparation.
- Deep understanding of construction estimating principles specific to HVAC systems within commercial or industrial projects.
- Knowledge of construction site practices, safety protocols, and project management methodologies.
- Ability to manage multiple projects simultaneously while maintaining attention to detail.
- Excellent communication skills for effective collaboration across teams and stakeholders. Join us in a role that energizes your career! We value proactive professionals who thrive on building relationships, solving complex problems, and driving successful project outcomes. This position offers an exciting opportunity to grow within a supportive environment that celebrates your expertise in construction estimating and office management alike!
Pay: $25.00 - $40.00 per hour
Work Location: Hybrid remote in Woodside, NY 11377
