Job Title: Administrative Childcare Assistant – Momentum Early Learning
Reports to: Center Director
Location: Oconomowoc, WI
Job Summary
The Administrative Assistant plays a vital role in supporting the operational management and classrooms of Momentum Early Learning, a licensed childcare facility catering to children aged 6 weeks to 12 years. This full-time position (40+ hours per week) requires a hands-on approach in ensuring the center’s compliance with state and federal regulations while maintaining a positive, safe, and nurturing environment. The Administrative Assistant also assists in the center’s daily operations, supporting teachers and classrooms, and maintaining safety, health, and security standards aligned with our culture.
Momentum Early Learning Culture
Momentum Early Learning is dedicated to creating an engaging, safe, and enriching learning environment where children can explore, learn, and grow. We partner with parents and guardians to provide integrated learning experiences that foster creativity and curiosity. Our staff consists of passionate, nurturing caregivers committed to interactive and imaginative play, while ensuring a clean, secure, and modern environment for every child.
Primary Responsibilities
- Office Duties
- Maintaining office cleanliness.
- Answering phone calls, providing information to new or current families.
- Checking children’s medication each morning to ensure all is up to date.
- Keeping inventory of all office supplies.
- Completes filing of incident reports, health reports, immunizations, and name to face sheets daily.
- Completes weekly tasks designated around the center.
- Kitchen/Meal Duties
- Oversees inventory of kitchen: snacks, milk, and all serving supplies
- Prepare all snacks and lunches for center.
- Follows all health laws and standards providing healthy meals. Sets good hygiene standard for staff and children.
- Abides by all state licensing requirements and regulations while preparing and serving food.
- Staff Support
- Leads and motivates staff to achieve operational excellence, emphasizing alignment with the center’s mission and continuous professional development.
- Answer phone calls from staff, needing of assistance.
- First team member to provide bathroom breaks or step into a classroom as needed.
- Promotes a positive, engaging, and collaborative work environment while actively seeking feedback and suggestions for improvement.
- Supports teachers in their roles and fills in as needed for childcare duties.
- Client Experience and Satisfaction
- Builds strong and professional relationships with families through consistent communication and engagement, ensuring satisfaction with services and the environment.
- Greet all families during pick up and drop off time. Assist in any questions for parents.
- Assists in the planning and execution of parent-focused events and activities.
- Facility Maintenance and Safety
- Partners with the Director and Maintenance Management to ensure the facility is well-maintained, clean, and safe.
- Ensures adherence to safety standards and protocols across the facility.
- Collaborate with the leadership team to meet daily cleaning and sanitation requirements.
- Additional Duties
- Performs other related tasks and responsibilities as assigned.
Qualifications
Education
- Preferred: A two- or four-year degree in Early Childhood Education.
- Completion of Early Childhood I, II, and Infant/Toddler certifications.
- CPR and First Aid Certification.
- CAN and AHT Certification.
Experience
- Minimum of 5 years of experience in the childcare field, with a preference for prior management or leadership roles.
Physical Requirements
- Ability to perform physical tasks, that may require bending, squatting, or other physical movements.
- Able to move swiftly to aid children during emergency situations and evacuations.
Key Skills and Competencies
- Customer Service: A strong commitment to delivering excellent service and fostering positive relationships with families and staff.
- Engaging Communication: Excellent interpersonal and communication skills, with the ability to interact effectively with children, parents, and staff.
- Leadership: Strong leadership capabilities with the ability to inspire and guide others toward achieving goals and fostering a positive work culture.
- Poise and Adaptability: Ability to remain calm and effective under pressure and adjust to changing needs.
- Organizational Skills: Exceptional time management and organizational skills.
- Strategic Thinking: Ability to develop and implement strategies that enhance the center’s effectiveness and long-term success.
- Team Building: Strong ability to foster collaboration, resolve conflicts, and cultivate a motivated and cohesive team.
- Commitment to Safety: A focus on maintaining a safe, secure environment for both staff and children.
- Creativity and Innovation: A passion for creativity and continuous improvement.
- Adaptability: Flexibility to adjust work hours and responsibilities to meet the dynamic needs of the center.
Pay: $16.00 - $19.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
Work Location: In person
