This Accountant 2 will be located within the Unclaimed Property, Reporting & Compliance Unit (UPRC) of the Comptrollers Finance Operations Department, County Accounting & Reporting Support Division, APDisbursements Section. The UPRC Unit performs the following Countywide and Constitutional Offices (COs) functions: identifies, submits and remits the Unclaimed Property to all States and US Territories in accordance with their regulations, the due diligence efforts required by the States’ laws and to all outstanding checks when becoming stale dated; prepares different Performance and Statistical reports such as Performance Measures, Timeliness of Payment, Public Records requests and any other statistical data upon request; AP vouchers threshold approval: and the approval of the Stop Payment Cancellation forms initiated by the Payment Cancellation and Reissue Unit.
PREFERRED QUALIFICATIONS:
- Bachelor's degree in Accounting
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Reviews the unclaimed property manuals of all States published in their web sites and updates/maintains a spreadsheet with summary information to ensure the most current unclaimed property requirements are followed.
- Prepares the Unclaimed Property Reports of property eligible for escheatment to all States. This review involves running reports form the accounting system of outstanding checks for the period to be reported. Analyze the database to determine which property is due for submission or need to be excluded. Compares the database with different AP logs to determine the last contact information available for the property and exclude them from the submission when needed.
- Presents the final reports to management for approval of property to be escheated and coordinates the Escheatment process in INFORMS (void of outstanding checks).
- Prepares the unclaimed submission templates and uploads them to a third-party web software to convert it to ‘Naupa’ file format.
- Submits properties electronically through the software to the different States or upload the files to the States portal when applicable.
- Ensuring the wire letters transferring the funds of property to be escheated from the SSC account are transferred to the GOA account until payments to the States are completed.
- Prepares the Payment Request forms to remit the funds to the States to ensure the amounts to be transferred are accurately.
- Prepares the wire letters for the transfer of funds to the GOA account to be remitted to the States
- Prepares the due diligence efforts as mandated by the different states and the monthly due diligence on checks that become stale dated.
- Prepares journal entries when needed to record the transfer of funds to the different states
- Gather Account Payables data from INFORMS by running multiple queries showing the number of payments, number of vouches and dollar value of payments processed by all type of payment and their respective cancellations.
- Collects additional statistical Information from the Travel, P-Card, Payment Cancellation/Reissues, and the SSC units.
- Prepares the quarterly Performance Measures Reports by compiling all the information together. Have the reports readily available to fulfill Account Payables’ performance and statistical inquiries throughout the year.
- Prepares the monthly Timelines of Payments report to be presented to the departments and management.
- Requests variance reports from Departments that are not in compliance with the targets set.
- Reports measures in the County’s scored cards website.
- Reviews the Public Records Requests (PRR) received and prepare the records/reports to be released. • Maintains accurate and provide to the Finance Public Records Custodian the list of outstanding checks to release upon request.
- Prepares any additional AP data report requested by management on as needed basis.
- Approves or rejects vouchers initiated by AP-Central Finance, e.g. reissuance of the Save our Seniors payments to replace lost or stale dated checks.
- Approves or rejects vouchers in the Threshold queue.
- Approves or rejects the void/cancellation, stop payment and the reissue of checks when applicable. As well ensuring that the supporting documentation provided by the departments is appropriate for the request.
- Preparation of journal entries to the accounting system to post entries or adjustments as needed. • Provides customer service and guidance on an “as needed” basis to Departments’ users pertaining to Unclaimed property eligibility, funds submission and remittance to the States; the Stop Payment cancellation packages reviewed; the results presented in the Performance Measures/Statistical reports; etc.
- Provides instructions to the customers, suppliers and the taxpayers on how to claim remitted property to the States.
- Conduct research to address unclaimed related inquires received from the States.
- Provides proper explanation to the Departments/Offices of the reason vouchers are rejected, including information of the findings and how to correct them, as well as corrective actions when applicable to avoid the same issues from repeating.
KNOWLEDGE, SKILLS, AND ABILITIES
- Considerable knowledge of professional accounting principles and practices and the development, installation and maintenance of government accounting systems.
- Considerable knowledge of the sources of information, accounting techniques and organization of information used in the preparation of fiscal reports, statements, schedules and summaries.
- Considerable knowledge of Federal, State and local laws, rules, regulations and guidelines relating to financial records of county departments and agencies funded by federal grants.
- Considerable knowledge of computer accounting systems, operating activities and fiscal programs of the department or agency of assignment.
- Considerable knowledge of the general principles of public financial administration including the budgetary process, reporting requirements and cost accounting techniques.
- Knowledge of management principles and supervisory practices and procedures.
- Knowledge of office methods and procedures and familiarity with the use of standard office equipment.
- Ability to supervise a staff of professional and clerical employees in a manner conducive to full performance and high morale.
- Ability to analyze complex accounting processes and problems and make effective recommendations for their resolution.
- Ability to design, develop and implement revised and new accounting procedures and techniques.
- Ability to analyze and interpret complex accounting data, statements and tabulations.
- Ability to prepare and supervise preparation of complete and accurate accounting reports and statements.
- Ability to understand and interpret complex governmental procedures and regulations related to accounting requirements applicable to the organization to which assigned.
- Ability to communicate effectively, both verbally and in writing.
- Ability to perform detailed work involving written and numerical data.
- Ability to make arithmetic calculations rapidly and accurately
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS
Primarily office-based, with potential for remote or hybrid work (as approved by Manager), depending on organizational policy, position, and job duties. These arrangements are subject to change at any time.
NOTE
This description is a representative summary of major job duties. Additional responsibilities may be assigned as necessary.
