Ride Manufacturing Incorporated:
Administrative Assistant
Ride Entertainment is the industry’s gold standard in sales and ongoing support, offering services in amusement sales, operations, and ride installation and maintenance to amusement parks across the country.
Ride Entertainment’s Installation and Maintenance Division, Ride Manufacturing Incorporated (RMI) installs new amusement rides and performs service work on existing amusement rides nationwide. RMI is seeking hardworking, motivated individuals to join our management team as an Administrative Assistant.
The Administrative Assistant will support the administrative operations of all RMI projects and all Ride Entertainment companies. As part of the administrative team, the Administrative Assistant will provide administrative, purchasing, and bookkeeping support to ensure efficient business operations. This position is responsible for coordinating purchasing activities, maintaining financial records, supporting day-to-day office operations, and assisting management with a variety of administrative tasks. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
We are looking for candidates that are able to work effectively in a blended work environment with time working from home and time spent in our Western Massachusetts office. There will be occasional travel to project sites and the main Ride Entertainment office in Maryland.
Responsibilities and Job Duties
The Administrative Assistant will report directly to the Administrative Project Manager and Finance Manager. Tasks will be completed independently and as part of a team, responsibilities include:
· Answer and direct phone calls, emails, and other communications
· Maintain organized filing systems and company records
· Prepare correspondence, reports, spreadsheets, and other business documents
· Provide administrative support to management as needed
· Create and process purchase orders
· Communicate with vendors regarding pricing, product availability, and deliveries
· Track orders and ensure timely receipt of materials
· Assist in the procurement of materials and equipment necessary for project completion
· Maintain purchasing records and vendor information
· Bookkeeping support
· Process accounts payable and accounts receivable transactions
· Enter and create invoices
· Maintain accurate financial records
· Reconcile receipts, purchase records, and expense reports
· Work in company credit card account to track and allocate all project expenses timely and accurately
· Assist in coordinating, managing, and communicating staff schedules
· Assist with payroll preparation and other accounting functions as assigned
· Maintain confidentiality of financial information
· Assist with onboarding paperwork and employee documentation
· Perform other duties as assigned
Qualifications and Skills
· High school diploma or equivalent required; associate degree preferred
· Previous administrative, office, purchasing, or bookkeeping experience preferred
· Proficiency with Microsoft Office (Word, Excel, Outlook)
· Experience with accounting software such as QuickBooks is preferred
· Excellent organizational and time-management skills
· Strong written and verbal communication skills
· Ability to maintain confidentiality and handle sensitive information
· Strong attention to detail and problem-solving abilities
· Ability to work independently and as part of a team
· Ability and willingness to learn
· Excellent communication and listening skills
Benefits and Pay
This is a full-time, salaried position with benefits including:
· Salary range per year: $40,000 - $45,000
· Health, dental, and vision insurance
· Paid time off
· 401k program
· Laptop and software will be provided
Job Requirements
The Ride Entertainment teams are part of an industry that works long hours, nights, and weekends. The Administrative Assistant position must support all of our teams and that may require occasional travel to job-sites and occasional off-hour communication.
It is necessary that candidates be able to:
· Be available on occasional nights and weekends to support business and project needs
· Ability to sit, stand, and use a computer for extended periods
· Maintain a valid driver’s license
· Occasional travel to the main office or project sites
If you are a motivated individual with a passion for the amusement industry, we encourage you to apply for the Administrative Assistant position.
This job description outlines the primary responsibilities, skills, and qualifications required for the Administrative Assistant position. Please note that additional responsibilities may be assigned based on business needs.
Interested Candidates should email their resume and cover letter to [email protected]
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Vision insurance
Work Location: Hybrid remote in East Longmeadow, MA 01028
