Overview
GS Draft is seeking a skilled and versatile Accounting Specialist to manage our day-to-day financial operations. In this role, you will hold a central position in our company, taking full ownership of accounting workflows, including accounts payable (A/P), accounts receivable (A/R), payroll, purchasing logistics, and proactive collections.
The ideal candidate is a self-directed problem solver who thrives in a small-to-medium business environment, possesses exceptional attention to detail, and understands how accurate bookkeeping directly impacts overall operational success.
Key Responsibilities:
Accounts Receivable (A/R) & Invoicing
- Generate and distribute accurate, timely invoices to customers upon completion of projects or shipments.
- Process and accurately apply incoming customer payments (checks, ACH, credit cards) to the correct accounts.
- Review A/R aging reports weekly to identify overdue accounts.
- Manage the collections process professionally and assertively, maintaining consistent communication with past-due accounts and resolving billing discrepancies.
Accounts Payable (A/P) & Purchasing
- Manage the full-cycle A/P process, including entering vendor invoices, matching purchase orders to packing slips, and verifying approvals.
- Prepare weekly or bi-weekly bill-pay runs for management review, ensuring optimal cash flow and taking advantage of early-payment discounts where applicable.
- Coordinate with vendor partners to resolve billing errors, credit memos, or statement discrepancies.
- Support purchasing workflows by issuing purchase orders and tracking corporate expense receipts.
Payroll & Compliance
- Process bi-weekly/monthly payroll accurately for all hourly and salaried employees, including tracking overtime, commissions, and bonuses.
- Maintain accurate employee payroll records and ensure seamless integration with our third-party payroll processor.
- Collect and maintain up-to-date vendor W-9 forms and customer tax-exempt certificates.
- Assist management with gathering documentation for year-end corporate tax filings and annual workers' comp audits.
System Maintenance & Reporting
- Perform routine account reconciliations (bank accounts, credit cards, and intercompany transactions) to ensure the ledger is clean and accurate.
- Prepare and present clear monthly financial health snapshots (Aging reports, cash position) to ownership.
- Identify opportunities to streamline internal accounting procedures, documentation, and digital filing systems.
Qualifications & Skills
- Experience: 3 to 5+ years of hands-on experience managing full-charge bookkeeping or full-cycle accounting workflows (A/P, A/R, payroll, collections) in a small business environment.
- Software Proficiency: Advanced proficiency with standard desktop or cloud accounting software (e.g., QuickBooks), online banking portals, and payroll processing platforms. Strong Microsoft Excel or Google Sheet skills are required.
- Collections Expertise: Proven ability to handle past-due collections with a balance of professional diplomacy and firmness to protect company cash flow.
- Core Competencies: Extreme attention to structural accuracy, strong organizational skills, and the discretion required to handle sensitive payroll and corporate financial data.
- Communication: Clear, professional written and verbal communication skills for frequent interaction with vendors, clients, and internal team leaders.
Pay: $58,000.00 - $68,000.00 per year
Benefits:
- Flexible schedule
- Paid sick time
- Paid time off
- Work from home
Work Location: In person
