About the Role
We're a busy law firm looking for an Administrative Assistant to directly support our Chief Operating Officer (COO). This is a hands-on, execution-focused role at the heart of our daily operations. If you take pride in accuracy, stay organized under pressure, and communicate clearly, we want to hear from you.
What You'll Do
- Support the COO with daily tasks, directives, and operational follow-through
- Data entry & file management in Filevine, Lead Docket, and other systems
- QuickBooks entry — invoices, bills, expense categorization, and clean financial records
- Track case-related expenses and maintain proper documentation
- Maintain spreadsheets for attorney settlements and annual goals
- Coordinate new employee onboarding — forms, documentation, and follow-up
- Keep the office running — supply inventory, stocked common areas, and an organized workspace
- Assist with accounting support — filing, organization, and record-keeping
What We're Looking For
- Exceptional attention to detail — you prioritize accuracy over speed
- Strong organizational and communication skills
- Proficiency with QuickBooks (Filevine and Lead Docket a plus)
- Comfortable with spreadsheets (Excel/Google Sheets) and general office software
- Reliable, thorough, and able to follow instructions precisely
- Prior administrative, bookkeeping, or law firm experience preferred
- High school diploma or equivalent required
Please submit resume to [email protected].
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
