General Description
Overall responsibility is to provide support to all agency staff and act as supervisor to secretarial department. Includes network administration, computer training/support to staff, supervising/evaluation of secretarial staff, prioritize work for secretarial department, all other duties.
Requirements
- Previous supervisory experience
- 5 years experience in office management
- HS Diploma/GED required, Bachelor's preferred
- Reliable car for work purposes
- Complete all background and safety checks
- Willingness to attend mandatory paid orientation and ongoing training. Training schedules are flexible and are offered during the day and evening hours.
Key Responsibilities (include but not limited to):
- Maintain and order office furniture
- Supervise administrative support staff
- Maintain office equipment (including copiers and postal machines)
- Supply inventory for office, day, and residential programs
- Create work orders for maintenance needed for the administrative office
- Monitor key boxes and prepare tracking report monthly
- Maintain agency phone system
- Accurately record monetary contributions and generate acknowledgment letters
- Record all checks/cash and submit to the accounting department
- Prepare and distribute mail throughout office
- Oversee agency reception desk
Shift: 8AM - 4PM/ 9AM - 5PM/ 10AM-6PM (Shifts Vary)
Benefits
We're proud to offer a comprehensive and supportive benefits package, including:
- Medical Insurance – begins the 1st of the month following 30 days of employment
- Dental Insurance – begins the 1st of the month following 30 days of employment
- 401(K) with matching contribution (if eligible)
- Life Insurance
- Paid Time Off (PTO)
- Paid Sick Leave
- Tuition Assistance – supports staff career growth and development
- Employee of the Month Recognition
- Longevity/Anniversary Recognition
- Long-Term and Short-Term Disability Insurance
- Employee Assistance Plan (EAP)
- Project Assistance Loans/Grants – interest free, if eligible
- Wellness Benefit – reimbursement for approved wellness-related expenses
- Bereavement Days
- Paid Holidays
- Kean University Tuition Discount (if eligible)
Our organization is committed to diversity, equal opportunity, and affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to compliance with all fair employment practices regarding citizenship and immigration status.
