Who we are:
Economic Growth Business Incubator (EGBI) is a nonprofit business incubator that believes that all businesses should be profitable, sustainable and an asset to the community. We provide training, coaching and support to aspiring and existing small business owners who face barriers to growing a successful business such as language, finances, and knowledge. All our services are provided in Spanish and English. We are agnostic about the types of business we work with, expecting the business owner to bring knowledge and experience in their chosen industry. EGBI works with clients living in Austin and the surrounding counties via in person or online meetings.
About the position:
The ideal Administrative Assistant is fluent in Spanish and in English languages. Eager to work with aspiring and existing life-style business owners to start and/or grow a business. The ideal candidate is a curious, empathic, focused professional with strong experience with managing calendars, doing QuickBooks data entry, responding to emails, MUST LOVE SPREADSHEETS, and willing to learn. Knowing how to design with Canva is a plus. The position is Monday – Thursday from 9:00 am to 2:00pm and it may grow into a full time position. The position reports to the Executive Director.
Essential Job Duties:
- Information and document preparation: Prepare lots of reports in SPREADSHEETS, briefing materials, spreadsheets, correspondence, and other documents the executive needs for meetings and decisions.
- Task and follow-up management: Maintain visibility into commitments, deadlines, deliverables, and outstanding requests so important items do not fall through the cracks.
- Calendar and time management: Manage the executive’s calendar, schedule and coordinate meetings, resolve conflicts, protect focus time, and help ensure the executive spends time on the highest-priority activities.
- Meeting management: Organize meetings, prepare agendas and materials, coordinate participants, take notes when appropriate, track decisions, and follow up on action items.
- Communication management: Monitor and prioritize emails, calls, correspondence, and requests; draft routine communications; and determine which matters require the executive’s direct attention.
- Stakeholder coordination: Serve as a key point of contact between the executive and employees, clients, board members, vendors, partners, and other stakeholders.
- Administrative management: Handle expenses, reimbursements, invoices, records, filing, contact information, subscriptions in QuickBooks.
- Confidentiality and discretion: Handle sensitive personnel, financial, strategic, and organizational information professionally and securely.
- Prioritization and problem-solving: Anticipate scheduling or operational problems, identify what is urgent versus important, resolve routine issues independently, and escalate matters appropriately.
Qualifications and Requirements:
- Spanish bilingual/bicultural required.
- Experience using spreadsheets.
- Experience with QuickBooks.
- Experience working in office enironment.
- Attention to detail.Useful Skill Sets/Experience
- Experience with dataentry.
- Supporting logistics for events.
- Tech savvy and demonstrated interest in technology and social media as a resource.
- Curious, empathic, attention to detail.
Benefits:
- Hourly is $16.00 to $18.50 depending on experience.
- Paid time off the 2 weeks between Christmas and New Years Day averaging the weekly hours.
- 20 hours of paid vacation per year after 3 months of work.
- 20 hours of sick leave per year after 3 months of work.
- EGBI is an equal opportunity employer. This position is open until filled.
Job Type: Full-time
Pay: $16.00 - $18.50 per hour
Benefits:
- Flexible schedule
- Paid time off
Language:
- English (Required)
- Spanish (Required)
Work Location: In person
