Job Summary
Top-Producing Luxury Real Estate Team Seeking Administrative Assistant
Join one of the leading teams in luxury real estate in a key administrative role with significant opportunity for growth.
We are seeking a highly organized, detail-oriented, and proactive Real Estate Administrative Assistant to work closely with team leadership and other members of our real estate group. This position will play an important role in supporting day-to-day operations, coordinating transactions, assisting with client communication, and helping ensure a high level of service throughout the buying and selling process.
The ideal candidate is comfortable working in a fast-paced, professional environment and interacting with high-net-worth clients. Strong communication skills, attention to detail, follow-through, and the ability to manage multiple priorities are essential.
Responsibilities may include transaction coordination, scheduling, database and CRM management, preparing documents and marketing materials, assisting with listings, coordinating client follow-up, communicating with vendors and other real estate professionals, and supporting leadership with ongoing administrative and operational needs.
This is an excellent opportunity for someone who wants to become an integral part of a successful real estate organization rather than simply fill an administrative position.
Compensation: $50,000–$75,000 annually, depending on qualifications and experience, and/or performance-based bonuses tied to team production.
Duties
- Hard-working, self-motivated, and dependable with a strong work ethic
- Ability to excel in a fast-paced environment
- Ability to manage multiple projects and priorities with appropriate training
- College degree preferred
- Previous professional office experience
- Excellent customer service, telephone, and organizational skills
- Strong verbal and written communication skills
- Excellent computer skills and ability to quickly learn new technologies
- Strong attention to detail and consistent follow-through
- Professional demeanor when interacting with clients, agents, vendors, and other professionals
- Ability to maintain confidentiality and exercise good judgment
- Availability on weekends as needed
- MUST LIVE WITHIN 30 MINUTES OF SINGER ISLAND AND HAVE RELIABLE TRANSPORTATION
- Responsibilities
- Assist with all office duties and respond to client inquiries
- Manage Team Leader schedules, appointments, and daily priorities
- Coordinate and manage showings for team listings
- Assist with managing real estate transactions from offer through closing, ensuring documentation, deadlines, and communication are handled accurately and on time
- Coordinate appointments, showings, open houses, inspections, closings, and client meetings
- Maintain and update customer relationship management (CRM) systems and client databases
- Track client communications, leads, transaction progress, and follow-up activities
- Support agents with marketing efforts, including preparing promotional materials, listing information, email campaigns, and online property marketing
- Assist with preparing and organizing offers, counteroffers, addenda, and other real estate documentation
- Communicate with buyers, sellers, agents, attorneys, lenders, title companies, vendors, and other parties involved in transactions
- Research comparable properties, market activity, and local real estate trends when needed
- Provide exceptional customer service by building rapport with clients, responding promptly to inquiries, and maintaining clear communication throughout the buying and selling process
- Help ensure that every client interaction reflects the professionalism and service standards of a top-producing luxury real estate team
- Compensation & Opportunity
Requirements
- Proven experience in real estate administration or related fields with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with sales technology adoption tools.
- Excellent communication skills; bilingual or multilingual abilities are a plus for serving diverse clients.
- Knowledge of fair housing regulations and practicing real estate standards to ensure compliance.
- Experience with managing real estate teams or supporting residential real estate transactions is highly desirable.
- Strong understanding of the current real estate market analysis techniques and industry trends. Join us as a Real Estate Administrative Assistant where your expertise will empower our team to deliver outstanding results! We value proactive professionals who are eager to grow their careers while providing top-tier service in a lively and supportive environment. This paid position offers an exciting opportunity to develop your skills within the thriving real estate sector!
Pay: $50,000.00 - $75,000.00 per year
Work Location: In person
