Job Summary
We are seeking a dynamic and highly organized Administration Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive approach, combined with strong technical skills and excellent communication abilities, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace.
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Handle data entry tasks accurately using productivity software such as Microsoft Office, Google Workspace, and spreadsheets
- Maintain organized filing systems both digitally and physically, ensuring quick retrieval of documents
- Assist with office management duties like scheduling appointments, calendar management, and coordinating meetings
- Support bookkeeping activities using QuickBooks or similar accounting software to track expenses and invoices
- Provide customer support by responding promptly to client inquiries and ensuring excellent service delivery
- Perform clerical tasks such as proofreading documents, word processing, and preparing reports or correspondence
Qualifications
- Proven experience in office management or administrative roles with a strong background in clerical work and customer service
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills
- Familiarity with QuickBooks or other bookkeeping software is a plus
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Strong computer literacy and technical proficiency in office productivity tools
- Bilingual abilities are highly desirable for effective client communication in diverse settings
- Previous experience as a medical or dental receptionist or personal assistant is advantageous
- Demonstrated professionalism in phone communication and office etiquette is essential
Join us as an Administration Assistant and become a key contributor to our vibrant team! Your energy, attention to detail, and dedication will help us deliver outstanding service while supporting our organizational goals. We value proactive individuals who thrive in fast-paced environments and are eager to grow their administrative expertise.
Pay: From $16.90 per hour
Work Location: In person
