Looking to join a team committed to quality over quantity? Seeking a position working with highly experienced and supportive administrators? Do you want a position that provides ongoing training, supervision, and growth opportunities? Look no further than Family Initiative, Incorporated.
We are a locally owned and operated nonprofit agency established in 2014. We are a rapidly growing agency looking for a high quality Fiscal Manager to join our team. While our primary services are home based for children with Autism, we provide a wide variety of services for a wide range of individuals.
The Fiscal Manager handles the day-to-day financial operations for Family Initiative, a growing nonprofit supporting families affected by autism across Southwest Florida. This is a hands-on accounting role with supervisory responsibility. You will manage the general ledger, process accounts payable and receivable, reconcile bank statements, track grant funds, oversee payroll entries, and prepare financial reports, while supervising the bookkeeper and ensuring the finance function runs accurately and on time.
Family Initiative is committed to providing families with a world class experience where they feel heard, supported, and loved. We want our team to feel the same! We provide a high level of communication from our team of leaders and have many opportunities for growth and development. If this sounds like the place for you, please apply today!
This is an in-office position.
Job Duties
General Accounting and Financial Operations
- Maintain and reconcile the general ledger in QuickBooks, ensuring all transactions are recorded accurately and in a timely manner
- Process accounts payable: review invoices, verify coding, process payments, and maintain vendor records
- Process accounts receivable: record incoming revenue, apply payments, follow up on outstanding balances, and reconcile deposits
- Perform monthly bank statement reconciliations across all FI accounts
- Prepare and post journal entries, accruals, and month-end closing entries
- Manage department budgets and track expenditures against approved budgets, flagging variances to the CFO
- Maintain organized financial records and documentation for audit readiness
Payroll
- Oversee and review payroll entries for accuracy and completeness before processing
- Verify payroll allocations align with department budgets and funding sources, including grant-funded positions
- Coordinate with HR on payroll changes (new hires, terminations, rate changes, benefit deductions)
- Reconcile payroll reports to the general ledger each pay period
Grant Financial Tracking and Compliance
- Track and reconcile all grant-related income and expenditures, maintaining clear separation between restricted and unrestricted funds
- Prepare financial reports for grant funders, ensuring accuracy and alignment with grant budgets and deliverables
- Monitor grant spending against approved budgets and timelines, alerting the CFO to potential overruns or underspending
- Collaborate with the VP of Impact and Advancement to provide financial data for grant applications, budgets, and end-of-grant reports
- Maintain documentation to support grant compliance during audits and funder reviews
Financial Reporting
- Prepare accurate monthly financial statements, including income statements, balance sheets, and cash flow reports for CFO review
- Generate department-level budget reports and variance analyses
- Prepare supporting schedules and documentation for the annual audit
- Produce ad hoc financial reports as requested by the CFO or executive leadership team
- Ensure compliance with GAAP and nonprofit accounting standards in all reporting
Compliance and Internal Controls
- Follow and enforce FI’s accounting procedures and internal control policies
- Ensure compliance with local, state, and federal financial reporting requirements
- Maintain vendor W-9 files and prepare 1099s annually
- Support the CFO during audits by providing requested documentation, schedules, and reconciliations
- Identify process gaps or inefficiencies and recommend improvements to the CFO
Team Supervision
- Directly supervise the bookkeeper, providing training, feedback, and oversight of daily tasks
- Review the bookkeeper’s work for accuracy and completeness, including data entry, coding, and reconciliations
- Delegate routine bookkeeping tasks appropriately while maintaining accountability for the quality of output
- Support the bookkeeper’s professional development and growth within the finance team
(Other duties assigned)
Qualifications
Required
- Associate’s or bachelor’s degree in accounting, finance, or a related field, or equivalent combination of education and experience
- 3+ years of hands-on accounting experience, including general ledger management, AP/AR, and bank reconciliations
- Experience with nonprofit fund accounting, including tracking restricted and unrestricted funds
- Proficiency with QuickBooks (required) and Microsoft Excel
- Experience preparing financial statements and supporting audit processes
- Strong attention to detail with a track record of accurate, timely work
- Ability to work independently, manage deadlines, and prioritize competing tasks
- Must pass a background check prior to start date
Preferred
- Bachelor’s degree in accounting or finance
- 5+ years of nonprofit accounting experience
- Experience managing grant financial reporting and compliance
- Experience supervising bookkeeping or accounting staff
- Experience with payroll processing and reconciliation
- Familiarity with GAAP and nonprofit audit requirements
- Bilingual (Spanish/English) a plus
Job Type: Full-time
Pay: $25.00 - $35.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
