Job Summary
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with comprehensive administrative support, ensuring smooth daily operations and excellent customer service. The ideal candidate will be highly organized, tech-savvy, and capable of managing multiple tasks efficiently. Your positive attitude and strong communication skills will help create a welcoming environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional and friendly workplace. Responsibilities
- Greet visitors and clients warmly, providing exceptional customer service and directing them appropriately
- Manage multi-line phone systems, screen calls, take messages, and transfer calls efficiently using professional phone etiquette
- Handle front desk duties including scheduling appointments, maintaining calendars, and managing visitor sign-in procedures
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records
- Utilize office management software such as Microsoft Office, Google Workspace, and QuickBooks for daily administrative tasks
- Support bookkeeping activities including invoicing, expense tracking, and basic financial record keeping
- Assist with office organization by managing supplies inventory, maintaining filing systems, and supporting general clerical duties
Qualifications
- Proven office experience with strong clerical skills and familiarity with office management procedures
- Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
- Experience with multi-line phone systems and phone etiquette to handle high-volume calls professionally
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Strong organizational skills with the ability to prioritize tasks and manage time efficiently in a fast-paced environment
- Attention to detail in proofreading documents and maintaining accurate records
- Previous experience as a dental or medical receptionist or personal assistant is a plus but not required
- Knowledge of bookkeeping software such as QuickBooks is advantageous
- Demonstrated customer service skills with a friendly demeanor and excellent communication abilities
Join us in creating a welcoming atmosphere while supporting our team’s operational excellence! This paid role offers valuable experience in office administration within a vibrant professional environment.
Pay: From $16.00 per hour
Benefits:
Work Location: In person
