JOB
To assimilate, maintain and communicate accurate information regarding planning, development and building inspections.
EXAMPLE OF DUTIES
- Assist the public with obtaining the required documentation required in order to obtain a permits. Review documentation provided; obtain required approval and process permits.
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Assist the Building Inspector and Fire Marshal to coordinate consultations or inspections.
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Answer the telephone and provide assistance to the general public; provide information on departmental and city policies and procedures as required; assist in monitoring calls, visitors, and correspondence for department.
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Prepare, type, word process and proofread a variety of documents including general correspondence, agendas, minutes, reports, permits, and registrations; enter a variety of data and information into various computer programs.
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File documents, reports, and correspondence for department or assigned area; maintain filing system; assist in maintaining records for department.
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Respond to public inquiries in a courteous manner; provide information within the area of assignment.
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Operate a variety of office equipment including telephones, computers, copy machines, and facsimile machines; input and retrieve data and text; maintain disk storage and scanning/filing for computer files.
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Compile data and process forms and records; organize, retrieve and file records pertaining to assigned department or division.
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As assigned, retrieve and sort incoming mail and dispatch outgoing mail; process bills and related correspondence for bulk mailing including preparing envelopes.
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Order and maintain supplies for assigned department.
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May be required to attend various meetings and record minutes. Meetings may be held after normal business hours.
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Duties include scanning into Laserfiche and conducting searches as needed.
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Perform additional duties as assigned.
