Location: Huntington Beach, CA
Full-time available for the right candidate
We are seeking a sharp, organized, energetic Executive Assistant to work directly with the owner of a growing parking and private shuttle business serving high-end clients throughout Orange County and Beverly Hills.
This active, hands-on role includes office administration, operations, scheduling, client communication, staffing, errands, and occasional field assignments. The Huntington Beach office is being renovated to include a professional workspace and private gym.
Responsibilities
● Manage the owner’s calendar, meetings, and reminders
● Coordinate staffing, schedules, events, and daily operations
● Communicate with clients, employees, vendors, and drivers
● Organize invoices, spreadsheets, reports, files, and employee records
● Assist with recruiting, onboarding, payroll tracking, and accounts receivable
● Coordinate vehicle maintenance, supplies, and equipment
● Prepare proposals, presentations, and operational documents
● Assist with marketing, social media, errands, and business development
● Take meeting notes, follow up on action items, and solve problems proactively
● Maintain confidentiality
Requirements
The ideal candidate is:
● Fit, energetic, professional, and dependable
● Highly organized and detail-oriented
● Tech-savvy and comfortable multitasking
● A strong communicator who works independently
● Proactive, discreet, and adaptable
● Comfortable working in a fast-paced, hands-on environment
Industry experience is not required, but executive assistance, operations, hospitality, transportation, luxury service, valet, or fitness experience is a plus.
Schedule & Compensation
● Part-time to start with flexible hours
● Full-time opportunity for the right candidate
● Occasional early mornings, evenings, weekends, and travel to Beverly Hills
● Valid driver’s license and reliable transportation strongly preferred
● Compensation based on experience
Pay: $21.00 - $27.00 per hour
Benefits:
Work Location: In person
